Job summary We are looking for highly motivated and enthusiastic individuals to join the Outpatients team across Wythenshawe, Trafford, Withington and Altrincham Hospitals to provide reception, phone duties and administrative support Working as part of a friendly admin team you will have excellent communication skills, attention to detail and be able to work calmly under pressure using your own initiative together with an ability to prioritise work to meet deadlines You will be willing to adapt to change, learn new skills, be flexible to the needs of the service and have a good knowledge of general office procedures, together with organisational, communication and keyboard skills/computer literacy, a good standard of general education along with previous experience of dealing with patients or customers, delivering high quality administrative support and patient care. Base location to be discussed with a requirement for cross-site working. You will play an essential role within the team, helping to maintain good working practices. We actively encourage personal development and access to training and as a result your own structured personal development plan will support your future development. Please note that the closing date is given as a guide, we reserve the right to close this vacancy once a sufficient number of applications has been received. You are advised to submit your application as early as possible to avoid disappointment. Main duties of the job Greet all visitors attending the reception area, ascertain their requirements and respond to those requirements accordingly. Clarify demographics for every patient contact face to face and via telephone and ensure systems are updated regularly. Enter clinic attendances and outcomes onto the Trust IT system (EPIC) in the identified timescales and to the identified standards. Book appointments, update attendances and action referrals. Maintain the reception and waiting area to an orderly state at all times. Answer telephone calls courteously and politely and book/reschedule appointments, direct enquiries appropriately and take messages as necessary. Liaise with other departments where appropriate. Arrange and respond to transport/Interpreter requests as directed. Maintain the confidentiality, safety and security of the reception area reporting any adverse matters to senior staff. To work flexibly across the services as required. About us MFT is England's largest NHS Trust with a turnover of £2.8bn & is on a different scale than most other NHS Trusts. We're creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year. Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you'll benefit from a scale of opportunity that is nothing short of extraordinary. We've also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research and innovation through the introduction of Hive; our brand-new Electronic Patient Record system which we've launched in September 2022. We're proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What's more, we're excited to be embarking on our new Green Plan which will set out how MFT continues to play its part in making healthcare more sustainable. At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open and transparent, protecting your health and wellbeing and shaping the future of our organisation together. Date posted 10 January 2025 Pay scheme Agenda for change Band Band 2 Salary £23,615 a year Per annum (pro rata) Contract Permanent Working pattern Full-time, Part-time Reference number 349-WTWA-6926710C Job locations WTWA Manchester M23 9LT Job description Job responsibilities To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form. Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcingmft.nhs.uk. Were looking forward to hearing from you Job description Job responsibilities To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form. Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcingmft.nhs.uk. Were looking forward to hearing from you Person Specification Education/Qualifications Essential GCSE Maths and English or equivalent qualifications to demonstrate literacy and numeracy skills or Successful completion of relevant NHS apprenticeship programme Desirable ECDL or other relevant IT qualifications NVQ 2 in Customer Service Experience Essential Customer service Evidence of working as part of a team as well as in isolation Confidence in dealing with professional groups Desirable Previous reception experience/telephone duties Evidence of handling difficult circumstances, eg customer complaints Knowledge of NHS administrative procedures Skills Essential Excellent verbal and written communication skills Ability to identify barriers to communication and adapt style/method accordingly Basic keyboard skills and IT literate Self-motivated and productive without constant supervision Excellent interpersonal skills Knowledge Essential Understanding of the importance of confidentiality Awareness of health and safety in an office environment Desirable Knowledge of NHS terminology Aptitudes Essential Ability to accurately enter data Ability to follow standard operating procedures or policies Willingness to learn Adaptable to change and flexible in approach to new procedures or working practices Values Essential Patient first Excellence One team oPen Leadership Person Specification Education/Qualifications Essential GCSE Maths and English or equivalent qualifications to demonstrate literacy and numeracy skills or Successful completion of relevant NHS apprenticeship programme Desirable ECDL or other relevant IT qualifications NVQ 2 in Customer Service Experience Essential Customer service Evidence of working as part of a team as well as in isolation Confidence in dealing with professional groups Desirable Previous reception experience/telephone duties Evidence of handling difficult circumstances, eg customer complaints Knowledge of NHS administrative procedures Skills Essential Excellent verbal and written communication skills Ability to identify barriers to communication and adapt style/method accordingly Basic keyboard skills and IT literate Self-motivated and productive without constant supervision Excellent interpersonal skills Knowledge Essential Understanding of the importance of confidentiality Awareness of health and safety in an office environment Desirable Knowledge of NHS terminology Aptitudes Essential Ability to accurately enter data Ability to follow standard operating procedures or policies Willingness to learn Adaptable to change and flexible in approach to new procedures or working practices Values Essential Patient first Excellence One team oPen Leadership Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Manchester University NHS Foundation Trust Address WTWA Manchester M23 9LT Employer's website https://mft.nhs.uk/careers/ (Opens in a new tab)