Job summary This post is only open for applications for individuals employed within the Hampshire and Isle of Wight NHS Care System Organisations within scope are as follows: Hampshire and Isle of Wight Integrated Care Board Southern Health Foundation Trust Portsmouth Hospitals University NHS Trust University Hospital Southampton Solent NHS Trust South Central Ambulance Service Isle of Wight NHS Trust Hampshire Hospitals Location: St Mary's Hospital, Newport, Isle of Wight Position Type : Permanent, Full time, 37.5 hours per week Salary : Band 3 £24,071 - £25,674 per annum The Learning, Education, and Development team is looking to recruit an enthusiastic and dedicated administrator to provide key administrative support to the Apprenticeship and Careers functions. As part of this role, you will uphold our organisational values by contributing to the coordination and delivery of Learning, Education, and Development initiatives for our people, focusing specifically on apprenticeships and career development. Main duties of the job The successful candidate will demonstrate excellent administrative support, with a particular focus on apprenticeships and career opportunities. Acting as the first point of contact for staff enquiries, you will assist the team with administrative and project support related to staff development programmes, both internal and external engagement, and 'growing a sustainable workforce' initiatives. The post holder will demonstrate excellent customer service skills, be able to work to deadlines, work on their own initiative with the ability to effectively organise own workload. Please note, this position has also been advertised on the Portsmouth Hospitals University jobs page. If you are interested in this position and wish to apply, there is no requirement for you to submit two separate applications. About us Our vision for Single Corporate Services Isle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) have a shared vision of a single corporate service across our two organisations, supported by a single set of identical systems and processes, under joint leadership, to drive significant efficiencies, improve employee experience, and return time to patient care. This vacancy is part of the Single Corporate Services Division. Why are we changing the way we deliver Corporate Services? Working as a partnership, both IWT and PHU have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The creation of a single corporate service is essential for us to support our clinical and operational services, and our wider transformation programme. Date posted 03 April 2025 Pay scheme Agenda for change Band Band 3 Salary £24,625 to £25,674 a year pro rata, per annum Contract Permanent Working pattern Full-time, Flexible working Reference number 470-24-0124-COR-A Job locations St Mary's Hospital Parkhurst Road Newport PO30 5TG Job description Job responsibilities The vision for our single corporate services is to: Be an employer of choice for corporate talent, attracting and retaining people who share our values for excellence in care and welcome the opportunity to benefit from the broad range of flexible career and development opportunities we can offer. Improve efficiency through simplified and standardised policies, processes, and systems, drawing on the best from both Trusts. Do things once and reduce any duplication on transactional tasks giving corporate staff the ability to focus on higher value and more diverse activities. Co-invest in the latest digital solutions and standardise our approach, meaning we do things once for both organisations. Improve learning and development opportunities and sharing best practice, upskilling both Trusts. Co-locate teams in purpose-built facilities on the Island and in Portsmouth to enable closer working and sharing. Build resilience for individuals and our teams. The single corporate service is delivered across both organisation. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally. This is an exciting opportunity for someone eager to join a vibrant, forward-thinking team that values adaptability, communication, and ongoing learning. You will have a key role in shaping the organisation's learning culture and contributing to the success of apprenticeships, career opportunities, and initiatives. For further details, please see enclosed Job Description and Person Specification document. Job description Job responsibilities The vision for our single corporate services is to: Be an employer of choice for corporate talent, attracting and retaining people who share our values for excellence in care and welcome the opportunity to benefit from the broad range of flexible career and development opportunities we can offer. Improve efficiency through simplified and standardised policies, processes, and systems, drawing on the best from both Trusts. Do things once and reduce any duplication on transactional tasks giving corporate staff the ability to focus on higher value and more diverse activities. Co-invest in the latest digital solutions and standardise our approach, meaning we do things once for both organisations. Improve learning and development opportunities and sharing best practice, upskilling both Trusts. Co-locate teams in purpose-built facilities on the Island and in Portsmouth to enable closer working and sharing. Build resilience for individuals and our teams. The single corporate service is delivered across both organisation. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally. This is an exciting opportunity for someone eager to join a vibrant, forward-thinking team that values adaptability, communication, and ongoing learning. You will have a key role in shaping the organisation's learning culture and contributing to the success of apprenticeships, career opportunities, and initiatives. For further details, please see enclosed Job Description and Person Specification document. Person Specification Qualifications Essential Level 3 business administration qualification, equivalent level qualification or relevant experience within business administration Desirable Computer skills/IT qualification or equivalent experience Level 2/3 qualification in customer service or equivalent Maths and English at GCSE grade 4-9/A-C OR Level 2 Functional Skills OR equivalent OR willingness to work towards Experience Essential Proficiency in the use of Microsoft Office applications Desirable Business administration experience within health service or similar Knowledge Essential Ability to achieve high levels of accuracy Excellent communication, interpersonal and organisational skills Able to deal/liaise with staff at all levels Able to identify and prioritise workload Understanding of confidentiality and discretion Able to work independently to deliver on deadline as required Able to recognise the importance of teamwork and the ability to work independently Person Specification Qualifications Essential Level 3 business administration qualification, equivalent level qualification or relevant experience within business administration Desirable Computer skills/IT qualification or equivalent experience Level 2/3 qualification in customer service or equivalent Maths and English at GCSE grade 4-9/A-C OR Level 2 Functional Skills OR equivalent OR willingness to work towards Experience Essential Proficiency in the use of Microsoft Office applications Desirable Business administration experience within health service or similar Knowledge Essential Ability to achieve high levels of accuracy Excellent communication, interpersonal and organisational skills Able to deal/liaise with staff at all levels Able to identify and prioritise workload Understanding of confidentiality and discretion Able to work independently to deliver on deadline as required Able to recognise the importance of teamwork and the ability to work independently Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Isle of Wight NHS Trust Address St Mary's Hospital Parkhurst Road Newport PO30 5TG Employer's website https://www.iow.nhs.uk/ (Opens in a new tab)