What's involved with this role:
Temporary OHU Administrator
Job Ref: N Wales BL TCL 364403
Pay Rate: £12.92 per hour PAYE
Hours per week: 37 Monday - Friday, normal working hours
Role Length: This opening assignment is for 4-5 months
City: COLWYN BAY
NPPV Level 2 Full – Valid for 3 years
NB: Police Vacancy - only for candidates with a minimum of 5 years continuous UK address history. Please note that this vacancy is subject to a strict security vetting procedure.
Provide an administration service for the Occupational Health Unit to include, where required, the Occupational Health Unit Manager, Clinical Nurse Led, Welfare Lead ,the Force Medical Advisor, the Occupational Health Nurse Adviser and to undertake correspondence, etc relevant to those areas when necessary.
Key Responsibilities:
Typing and secretarial support for the Force Medical Advisor, Occupational Health Unit Manager, Clinical Nurse Lead and Welfare Lead, plus general administration duties. Dealing with and actioning queries when staff are not available.
Undertake the administration associated with Occupational Health and Welfare appointments and clinics. Ensuring files are up-to-date and any necessary reports on file.
Taking accurate and concise updates from staff relating to medical conditions and typing up those updates for the medical files.
Maintaining, monitoring and coordinating appointment diaries, when required.
Administration duties in relation to applications for Physiotherapy or Psychological and Wellbeing treatment at The Police Treatment Centre (PTC). Promoting the services of the PTC.
Coordination and administration of referrals to the external Counselling provider and Physiotherapists.
Arranging Welfare Screening appointments as per the Welfare Screening Programme to include liaising with counsellors for dates and booking rooms if necessary.
Administration of Psychological surveillance and updating of the Psychological Matrix.
Contacting external agencies, e.g. General Practitioner, Hospital, with regards to report requests.
Review and maintain administrative procedures. Using initiative when drafting documents.
Qualifications:
NVQ level 3, or equivalent level of qualification, in Administration/Word Processing related subject, or possess an equivalent amount of proven relevant experience.
Knowledge:
Possess a knowledge and understanding of medical confidentiality.
A knowledge of medical secretarial functions - desirable
Experience:
Experience of transcribing from audio tapes.
Experience of dealing with people in an understanding manner.
Skills & Abilities:
Excellent organisational skills, with the ability to prioritise own workload.
Good communication skills, commensurate with the requirements of the post, particularly when dealing with sensitive issues.
Use of Information Technology to an intermediate level that includes inputting/typing skills, together with a working knowledge of Microsoft Office applications.
Ability to compose reports and correspondence.
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
***Qualification details and any other experience/skills relevant to the role to help support your application (and help us to help you!) – please give full details within your CV document.
Clients are generally looking for candidates who are local to, or who can commute easily to the place of work. It will help your application if your CV states, in broad terms, where you reside – there is no need for a full address.
To help speed up the process of uploading your CV to the client we would ask that you send us your CV in Word format (or equivalent) if possible, not as a PDF.
If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension, you will be working at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than umbrella pay terms. We do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.
Due to the number of CVs being sent to us under current market conditions, unfortunately we cannot respond to all applications. If you have not heard from us within 3 working days, please assume that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.
ALD
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Job Ref: N Wales BL TCL 364403
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.