Ensure the production workflows for the company’s various content and systems are set up and appropriately maintained to maximise our performance.
Help identify gaps across the wider organisation (process, people, products) and be able to communicate these areas to the business owners in order to prioritise and plan for process improvements.
Create budget spreadsheets, negotiate with clients and track progress with our production team to ensure profitability.
Manage, issue and maintain all project contracts, NDAs and other legal documentation.
Run our invoicing, expenses, payroll reconciliation and work alongside our accountant to supply information for end of year accounts and VAT returns.
Manage appointments and new business admin for the CEO.
Undertake internal and external communications including weekly internal updates; facilitate staff meetings; update the company website and outward-facing social media communications.
PRODUCTION
Accountable for managing new business and the effect that will have on the team structure and the business needs.
Work with key stakeholders on a regular basis to understand their deliverables, roadmaps and priorities for Persephonica.
Oversee production schedules and timelines: work alongside the production team to project manage multiple productions to ensure their smooth running.
This includes logging and maintaining our kit across multiple locations; facilitating productions outside of Sheffield, London and the UK; ensuring productions are running effectively.
Maintain systems for archiving content.
PEOPLE
Work alongside our senior leadership team to hire new staff and maintain freelance cover. Work alongside our HR partner to supervise issuing employment contracts. Facilitate appraisals and performance reviews.
Maintain company policies including Health & Safety; GDPR; Staff Handbook etc.
Manage the Sheffield office HQ, opening up, deliveries and general office administration.
ESSENTIAL SKILLS
Advanced IT skills. Excel, PowerPoint, Outlook, Google Workspace.
Bookkeeping. Experience of using Xero is essential. Ability to help with budgeting. Strong numeracy and accuracy skills. Specific experience with handling accounts payable and receivable.
A good understanding of UK employment law, employment and freelance contracts, recruitment and onboarding best practice.
About Persephonica
Persephonica is one of the UK’s leading production companies, behind podcasts such as Miss Me? with Lily Allen and Miquita Oliver, Political Currency, Dua Lipa: At Your Service and co-creator of The News Agents. We are known for creating premium, habit-forming podcasts fronted by the world’s biggest talent.
You will be joining a supportive team which values our production talent as much as the huge names we work with in front of the microphone. We are committed to diversifying the audio industry - particularly by supporting people from lower income backgrounds. We are a small but growing team, who think on our feet and have exceptionally high standards.
KEY INFORMATION
Location: Sheffield.
Role type: Full-time, office based.
Salary: £40-50k, depending on experience.
Deadline: 14th November 2024.
To apply, please email hello@persephonica.com with the subject BUSINESS OPERATIONS MANAGER. It will be helpful to read a short cover note as to why you are the best person for the role. We’d also like to see your CV and will require references. You must have the right to work full time in the UK.
We are looking to hire this position as soon as possible and for the successful candidate to start in January.
Please ensure that you meet the requirements before applying - only applications that do will be considered. Due to the high number of applications we receive, we are afraid that we are unable to reply to candidates who have not been shortlisted for an interview.
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