Band 4 Medical Secretary - Reaside Clinic
Band 4
Main area: Medical Secretary Grade Band 4
Contract: Fixed term: 12 months (FTC)
Hours: 18.5 hours per week (Wednesday, Thursday & Friday)
Job ref: 436-7052628
Site: Reaside Clinic, Town: Birmingham
Salary: £26,530 - £29,114 per annum, pro rata
Salary period: Yearly
Closing: 30/03/2025 23:59
Interview date: 22/04/2025
Please note that this post may close earlier than the indicated closing date if a sufficient number of applications are received.
Job overview
Reaside Forensic Medium Secure inpatient Team has a vacancy for a part-time medical secretary to job share, providing a comprehensive, reliable, confidential secretarial and admin service to support the Consultant Psychiatrist and Clinical Team. This includes a Consultant Forensic Psychiatrist, Specialist Registrar, Senior House Officer, Occupational Therapist, Senior Nurse, Community Psychiatric Nurse, Social Worker, and Pharmacist.
The successful applicant will need to possess a good general level of education with formal secretarial qualifications. Experience in a medical secretary role is essential. The successful applicant must possess the essential qualifications outlined in the attached personal specification.
Main duties of the job
1. Work alongside another medical secretary as part of a job share, within a busy team providing a comprehensive secretarial and administrative service.
2. Maintain a rolling programme of CPA Case Conferences.
3. Ensure that any correspondence from the Ministry of Justice is dealt with according to working practice as and when required.
4. Oversee Ministry of Justice applications for leave.
5. Ensure that Section 17 leave forms are signed and returned.
6. Assist with the co-ordination of dates for Tribunal hearings and the distribution of reports.
7. Maintain diary management for the Consultant Psychiatrist.
8. Responsible for all room bookings, ensuring that visitors to these meetings are received, and refreshments are arranged.
9. A good level of audio typing and medical terminology is essential. Knowledge of the Trust systems is desirable. Excellent communication skills and the ability to work within a team are required.
Working for our organisation
Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally.
Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive, and committed people working together to provide excellent care to support our community.
Detailed job description and main responsibilities
For further information about the main responsibilities please view the attached job description and person specification.
We are unable to support applications from job seekers who require sponsorship to work in the United Kingdom (UK).
Requirement to work Wednesday, Thursday, and Friday.
We highly recommend you submit your application as soon as possible, as this post may close earlier than the indicated closing date if a sufficient number of applications are received.
Person specification
Qualifications
* NVQ Level III in Business Admin or equivalent
* Evidence of IT skills - Microsoft Packages/Typing to level RSA II or equivalent
* GCSE English or above and ability to demonstrate excellent use of the English language/grammar
Knowledge
* Knowledge of the Data Protection Act and Information Governance
* Experience of providing secretarial support
* Experience of taking minutes
* Experience of working in an administrative role within the NHS
Our Trust is committed to treating individuals fairly and ensuring they have the same opportunities to fulfil their potential. We are working hard to ensure our workforce reflects the diversity within Birmingham and Solihull and that our services meet the needs of all diverse service users and carers.
The Trust is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults. As part of our safe recruitment practice, pre-employment checks will be undertaken before any appointment is confirmed.
All successful applicants will be required to complete the Trust’s induction programme. The Fundamental (Statutory and Mandatory) training will be in an e-learning format.
If you are successful at the shortlisting stage of the recruitment process, we may contact you via email to advise you of the interview details. Please ensure you access your email account from which you applied regularly once the position has closed.
Relocation expenses may be reimbursed subject to eligibility. The policy provides for reimbursement up to £8,000.
Employer certification / accreditation badges
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
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