Job summary Colposcopy & Admissions Administrator We are looking for an organised and passionate Colposcopy and Admissions Administrator to join our busy Gynaecology department at Royal Surrey Hospital for a 12 month contract. This role will play a crucial part of ensuring patients are moving seamlessly through their patient pathway and receiving an excellent level of patient care. This person will need to be organised, hardworking and passionate about provide outstanding patient care. An understanding of NHS processes, specifically colposcopy and theatres, would be a bonus. Main duties of the job The Colposcopy & Admissions Administrator will primarily work alongside the Colposcopy Coordinator and the Admissions Team providing care for women under Colposcopy care and/or having surgery under one of our Gynaecology Consultants. About us Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure. We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley. The Care Quality Commission (CQC) have given us an overall rating of Outstanding. Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us. Although it isn't the Trusts normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible. A video about the Royal Surrey - https://www.youtube.com/watch?vR96pMboIYdo Date posted 11 April 2025 Pay scheme Agenda for change Band Band 3 Salary £25,883 to £26,958 a year per annum pro rata inc HCAS Contract Fixed term Duration 12 months Working pattern Full-time Reference number 384-TM-EMF18237 B3 Job locations Royal Surrey County Hospital Egerton Road Guildford GU2 7XX Job description Job responsibilities The Colposcopy & Admissions Administrator will assist with the management of referrals from ERS The Colposcopy & Admissions Administrator will assist with the management of data entry The Colposcopy & Admissions Administrator will maintain the Colposcopy and Admissions spreadsheet, ensuring it is up to date The Colposcopy & Admissions Administrator will help with the management of joint inboxes, ensuring that any queries are being responded to in a timely manner. The Colposcopy & Admissions Administrator will be required to book appointments and be confident with phoning patients with their appt details Job description Job responsibilities The Colposcopy & Admissions Administrator will assist with the management of referrals from ERS The Colposcopy & Admissions Administrator will assist with the management of data entry The Colposcopy & Admissions Administrator will maintain the Colposcopy and Admissions spreadsheet, ensuring it is up to date The Colposcopy & Admissions Administrator will help with the management of joint inboxes, ensuring that any queries are being responded to in a timely manner. The Colposcopy & Admissions Administrator will be required to book appointments and be confident with phoning patients with their appt details Person Specification Qualifications Essential Good general standard of education to GCSE level or equivalent including English RSA II or equivalent in word processing/audio typing RSA III, Medical secretarial qualification (BSMS Certificate) or equivalent Knowledge and Skills Essential Demonstrates the ability to prioritise workload and to adapt effectively to changing priorities Evidence of establishing and maintaining effective filing systems Advanced keyboard and audio typing skills Working knowledge of Word, email and internet Working knowledge of a range of software packages e.g. Microsoft Word, Excel, Access and PowerPoint, and locally used data bases Excellent verbal communication and interpersonal skills Excellent telephone manner Knowledge of basic anatomy and physiology Knowledge of NHS priorities and understanding of the guidelines and targets in own area of work () Excellent spelling and grammar Working knowledge of the Trust Patient Administration System (Cerner) Experience Essential Experience of working in busy environment Experience of working in a large complex organisation and a multidisciplinary environment Experience in using patient administration systems Experience of mentoring, training or supervising others. Awareness and understanding of NHS issues Experience of dealing with the general public Person Specification Qualifications Essential Good general standard of education to GCSE level or equivalent including English RSA II or equivalent in word processing/audio typing RSA III, Medical secretarial qualification (BSMS Certificate) or equivalent Knowledge and Skills Essential Demonstrates the ability to prioritise workload and to adapt effectively to changing priorities Evidence of establishing and maintaining effective filing systems Advanced keyboard and audio typing skills Working knowledge of Word, email and internet Working knowledge of a range of software packages e.g. Microsoft Word, Excel, Access and PowerPoint, and locally used data bases Excellent verbal communication and interpersonal skills Excellent telephone manner Knowledge of basic anatomy and physiology Knowledge of NHS priorities and understanding of the guidelines and targets in own area of work () Excellent spelling and grammar Working knowledge of the Trust Patient Administration System (Cerner) Experience Essential Experience of working in busy environment Experience of working in a large complex organisation and a multidisciplinary environment Experience in using patient administration systems Experience of mentoring, training or supervising others. Awareness and understanding of NHS issues Experience of dealing with the general public Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Royal Surrey NHS Foundation Trust Address Royal Surrey County Hospital Egerton Road Guildford GU2 7XX Employer's website https://www.royalsurrey.nhs.uk/ (Opens in a new tab)