Employer: The Newcastle upon Tyne Hospitals NHS Foundation Trust
Employer type: NHS
Site: Trustwide
Town: 317 Trustwide
Salary: £23,615 per annum
Salary period: Yearly
Closing: 09/03/2025 23:59
Health Records Assistant
Band 2
Job overview
An exciting opportunity has arisen for an enthusiastic and motivated individual to join the Health Records team at the Newcastle upon Tyne Hospitals NHS Foundation Trust as a Health Records Assistant.
The Health Records department is responsible for the running of the central Scanning Bureaus for the Trust. The department is looking for an individual to support the Health Records team within the Scanning Bureau, undertaking project work within the department.
Main duties of the job
* We are looking for an individual who is organised, flexible, enthusiastic and well-motivated to take on the role of a Health Records Assistant.
* You will work closely with colleagues, contributing to all work carried out within the department. This will involve working within the Scanning Bureau, working in the Health Records libraries and working on projects with the Office Managers.
* To join our team, you must be committed to the delivery of a first-class administrative service, as well as having strong communication and interpersonal skills. Previous experience working within a Health Records setting is desirable, though not essential.
Working for our organisation
Our staff oversee around 6,500 patient contacts every day, delivering high standards of healthcare from the following sites:
* Royal Victoria Infirmary (RVI)
* Health Innovation Neighbourhood (on the former Newcastle General Hospital and Centre for Ageing and Vitality site)
* Newcastle Dental Hospital
* Newcastle Fertility Centre
* Northern Centre for Cancer Care, North Cumbria
* Northern Genetics Service
Please see attached information on what Staff Benefits we have to offer at our Trust under ‘Documents to download’ or ‘Supporting documents’.
Detailed job description and main responsibilities
* To provide an effective and efficient health records service that will deliver the timely availability of the health record to support patient care.
* To manage the digitised data that forms part of the electronic patient record.
* To provide an effective and efficient Scanning Bureau service that will include the preparation, scanning, validation and uploading of diverse document types.
* To participate in the archiving process of the paper health record and any re-call.
* To undertake the prompt processing of deceased patient paper health records.
* To continue to develop and maintain competencies in all areas of work.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first month’s pay.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Person specification
Qualifications & Education
* NVQ Level 2 in appropriate subject (or on pathway) or equivalent experience.
* Good Literacy and Numeracy skills.
* Microsoft Office Skills Training (MOST) qualification or IT qualification.
Knowledge & Experience
* Knowledge of Data Protection 2018/GDPR.
* Knowledge of Confidential Issues.
* Knowledge of NHS.
* Understanding of Medical Records Service.
* Experience in a busy working environment.
* Operational knowledge of document scanning/hardware.
Skills & Abilities
* Ability to communicate with members of the public, all staff and health care providers.
* Organisational skills.
* IT skills in Windows-based applications.
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Name: Robert Kirkup
Job title: Assistant Health Records Services Manager
Email address: robert.kirkup1@nhs.net
Telephone number: 0191 2821619
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