Real Estate Group IBB’s Real Estate group covers a range of development and commercial property work with a number of Partners ranked as leaders in their field. The group is divided into five teams: The residential development team comprising three Partners, two Consultants, one Legal Director, two Senior Associates, one Solicitor, one Paralegal; The new homes team comprising one Partner, three Solicitors, one Chartered Legal Executive, two Conveyancers, four Paralegals; The commercial real estate team comprising two Partners, one Consultant, three Senior Associates, one Associate, one Solicitor, and one Paralegal; The property litigation team comprising three Partners, two Associates, a Solicitor and two Paralegals; and The construction team comprising one Partner, a Consultant, and one Solicitor. This is an exciting opportunity for a methodical, organised and efficient administration support person to join IBB. This is a support role working with Partners, Solicitors and other support staff across a busy real estate group undertaking a number of key routine and non-routine tasks. Key Responsibilities Assisting with the efficient photocopying, binding, faxing, printing, scanning, filing and document management of correspondence, plans, deeds and documents on both contentious and non-contentious matters. For non-contentious matters this will include the scanning and electronic filing of deeds and documents onto internal systems and client portals. For contentious matters this will include assisting with the preparation of (either electronically or paper copies) exhibits for appending to Counsel’s instructions, witness statements and/or hearing bundles using electronic bundling software, where necessary File opening in accordance with IBB procedures to include data input, completion of internal forms and procedures, preparation of anti-money laundering documentation, setting up any paper file (if needed), preparing the initial letters for fee earner review. File closing in accordance with IBB procedures to include data input, checking ledger balances, filleting files, returning client documents, and completion of any appropriate internal forms. Preparation of bills in accordance with IBB procedures, to include client invoice guides/commentaries, collating disbursement receipts, liaising with accounts and preparing all documentation to be sent to the client in accordance with defined procedures Liaising with HM Land Registry, to include downloading documents from their business portal and filing applications Liaising with HM Courts and Tribunals Service, to include filing documents by post and via their e-filing portal Paying third party disbursements, including experts’ and Counsels’ fees The preparation of posting slips for monies in/out of client account, in accordance with IBB procedures Filing incoming correspondence, outgoing copies, invoices, reports and paper files in/out of the filing system. Assisting with file checking and organising in preparation for quality audits. Checking deeds in and out of the deeds storage facility. Collecting deeds from the floor and returning them to storage Ad hoc data input as and when required Preparing outgoing mail and enclosures for dispatch Checking lengthy documentation and proofreading as required Assisting with other general administrative duties as directed Proficient in audio typing Ordering Local Searches Person Specification Qualifications “Educated to ‘A’ level or equivalent (preferred) Skills and Experiences Knowledge and genuine interest in Property / Real Estate law, and experience of working within a similar Commercial Real Estate team (desirable) Excellent organisational skills with the ability to use own initiative and work with limited supervision and able to work to deadlines whilst maintaining the highest quality standards and attention to detail. Strong oral and written communication skills. Strong numeracy skills.