Venn Group are currently partnered with a healthcare organisation in the North Yorkshire area who urgently require a fulltime Personal Assistant on a contract basis.
Responsibilities:
* Organise venues for meetings, on behalf of the Directors, as necessary, together with any required resources.
* Participate in suitable staff development, appraisal and training opportunities, as appropriate, including planning, seeking and maintaining personal Continuous Professional Development (CPD) and mandatory training requirements.
* Maintain departmental filing systems.
* Develop and maintain a network of key relationships, both internal and external.
* Support the Directors and PA to Directors in organising and coordinating meetings as required, including arranging meetings, drafting agendas, preparing and circulating papers, taking minutes and maintaining reporting schedules.
* Manage and forward plan diary commitments to ensure the optimal, most effective use of each Director's time and resolve conflicting demands.
* Provide a full effective and confidential personal assistant service to the Directors to help maintain the smooth running of the organisation.
* Prepare presentations, reports and formal correspondence on behalf of Directors, as required, including carrying out word processing, typing and audio typing as appropriate, ensuring that all correspondence is produced to a high standard.
* Prepare agendas and attend and minute meetings as required and ensure that the related action plans are prepared and updated with reported progress against each action.
* Manage the emails for the designated directors, ensuring briefings and follow-up actions take place and deadlines are met.
* Answer telephones, taking and forwarding messages and ensuring that all telephone callers receive a prompt, courteous, informed response.
* Receive, allocate, prioritise and dispatch both internal and external Executive departmental mail and ensure that any outgoing mail is handled in accordance with the relevant operational procedure.
* Process admin related invoices for the executive department and deal with any related invoice queries.
* Undertake ad hoc projects as directed and provide support for specific project work as required.
* Attend and contribute to the relevant divisional and admin team meetings.
To apply for this role, please contact Eoin McCurdy or Heather Jackson on 07441 916167 or emccurdy@venngroup.com / hjackson@venngroup.com.
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