York Teaching Hospital Facilities Management (LLP)
We are looking to recruit a flexible, enthusiastic, friendly, self-motivated Switchboard Operator and Receptionist based in Scarborough Hospital. Some switchboard experience would be an advantage but training will be given.
The switchboard is a 24 hour service that runs seven days a week; this is therefore a job that would suit candidates who enjoy the flexibility of working different shifts.
The shift patterns include days, nights, weekends, and bank holidays. Please note: The working pattern for this vacancy will be rostered over a 4 week rota.
You will need to have the ability to use your initiative when lone working and maintain a professional, confidential, and patient-cultured approach at all times.
Main duties of the job
* You will be expected to deal with emergency calls in a calm and efficient manner over the emergency bleep system.
* To operate switchboard and communication systems, liaising and negotiating with internal and external callers.
* To deal and resolve (wherever possible) all enquiries in a professional manner, acting as help and advice, dealing with the public on the phone.
* To update and process electronic information onto the directory system as and when required, chasing up dated information by contacting consultants, secretaries, departments, IT etc.
* Administrative duties as well as taking calls, which include processing the information sent to the Switchboard email and writing up the doctors on call rota, and accurate logging of the Trust taxi usage.
* Dealing with people face to face to re-programme and issue replacement pagers/bleeps when faults are reported, and replace batteries for paging equipment.
About us
We offer a range of benefits to support our staff including:
* Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants.
* 27 days holiday rising to 33 days (depending on NHS Trust service).
* A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully.
* A variety of different types of paid and unpaid leave covering emergency and planned leave.
* Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme.
* NHS Car Lease scheme and Cycle to Work scheme.
* An extensive range of learning and development opportunities.
* Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers.
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Job responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds.
If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Person Specification
Education, Qualifications and Training
* English & Maths C or equivalent.
* Previous office / administrative experience in a NHS environment.
* Experience of working in a receptionist capacity.
Skills & Attributes
* Good level of communication skills.
* Experience of dealing with Confidential information.
* Customer service skills or equivalent.
Aptitude & Personal Qualities
* Ability to adapt to various situations over the telephone.
Experience and Knowledge Required
* Experience of Windows based computer systems.
* Knowledge of Administrative procedures or systems, some of which are non-routine, answering questions, task related problem solving acquired through experience & training to NVQ level 3.
* Aptitude for recognising and seizing opportunities for change or development.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
York Teaching Hospital Facilities Management (LLP)
Deputy Resources Customer Service Manager
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