An opportunity has arisen for an experienced office administrator to be responsible for supporting the East Sussex Operating Unit (OU), OU Manager and OU Management Team from our region.
• Job type:12 month secondment
• Part Time 37.5 hrs per week (will accept 30-37.5 hours)
• Location:Hastings
• Salary:Band 4, NHS Agenda for Change, £26,530 - £29,114 Per annum + fringe allowance
• Please be aware that the trust reserves the right to close this vacancy early if sufficient applicants are received
• If you are a current SECAmb employee, by applying for this position, if successful you will move to the terms and conditions associated with the post. Any unsocial hours payments will be paid under the Section 2 agreement of agenda for change. Section 2 unsocial hours will need to be claimed via your monthly timesheet. More information regarding section 2 can be found in the Agenda for Change handbook and on theour dedicated Section 2 page on The Zone.
The successful applicant will provide general administrative support to OU Management Team, compiling reports from data gathered from various sources, providing general clerical support, note taking and report writing. They will accompany managers to various meetings to support them, and therefore a polite and courteous manner is required for this role.
You are required to be flexible and have excellent time management skills. The successful applicant will have a good working knowledge of Microsoft Word and Excel and be quick to learn new data systems to extract information.
You will also support our operational staff with pay queries, timesheet inputting and uniform ordering, referring them on to other departments or managers as required for their query.
We’re looking for an organised candidate, who has attention to detail at the heart of all they do
• New NHS employees will be eligible to join the NHS Pension Scheme
• Holiday allowance each year, increasing after 5 years’ service
• Personal and professional development and training opportunities.
• Childcare voucher scheme
• Salary Sacrifice schemes for cars or push bikes
• Access to occupational health and counselling services
• Award winning wellbeing hub
• Back up buddy App
• Access to NHS discounts, offering NHS employees a range of money-saving deals
.
• Provide general clerical, word processing and data
input support for the relevant teams as required.
• Coordinate and documentation relevant to all
Operating Unit Staff, liaising with HR, payroll and the
lead trainer as required
• Support our Operational colleagues, Operations
Managers and Operations Team Leaders.
• Organise weekly/monthly meetings for the Team,
handle messages and respond to enquiries.
• Operate ESR and input all staff training records.
• Collate some monthly timesheets, mileage and
expenses claims and support the input on electronic platforms.
• Filing, photocopying, record keeping, postal duties,
stapling, packaging, taking/making routine telephone
calls, shredding, distributing and circulating documents
and other routine clerical work.
• Coordinate the Operational Team Leader & Operations Managers in the East and update GRS. This may include dealing with short notice changes and passing information onto operations managers of gaps within the commanders cover
For a full list of responsibilities please refer to the Job Description.
This advert closes on Sunday 9 Mar 2025
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