Legal Secretary - Family
Leamington Spa
Salary Negotiable
A fantastic, leading firm in Leamington Spa, known to us as a client for many years, is keen to add an experienced Legal Secretary to their already impressive Family team. Based in well-equipped offices in an impressive setting, close to commuter links, the Legal Secretary will benefit from working with a cohesive team of Secretaries, Administrators, and Coordinators to deliver a high quality of a full range of Legal Secretarial Duties in Leamington Spa.
Duties and Responsibilities of the Legal Secretary in Family:
1. Provide high level support to partners and fee earners, working closely with the partner and their team in the Family Department.
2. Extensive diary management and organising complex travel arrangements for a lot of overseas travel for partners.
3. Assisting partners with daily secretarial duties such as managing bundles.
4. Play an active role in knowledge sharing to ensure growth and development.
5. Assist the partner in providing effective and high quality secretarial support.
6. Undertake all aspects of the role using the most appropriate tools and resources for the task to meet deadlines.
7. Demonstrate flexibility and proactively contribute to the team's success by actively seeking to improve working processes.
8. Ensure all work is undertaken in the correct priority order.
9. Communicate with Team Coordinators/Team Leaders to keep them appraised of a task's status.
10. Follow team processes and procedures when undertaking tasks.
11. Collaborate with team members on team processes, procedures, and solutions - ensuring more junior members of the team understand and adhere to these.
12. Actively participate in team meetings.
Skills Required:
1. Extensive relevant experience as a Legal Secretary.
2. Strong working knowledge of iManage and Bighand or similar tools.
3. IT literate with a high level of proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook), Lync - Skype for Business, and Microsoft Teams.
4. Detailed and strong working knowledge of and high level of proficiency in Elite billing.
5. Exemplary document management and filing.
6. Excellent telephone manner.
7. Excellent organisation and prioritisation skills.
8. Apply knowledge and judgement to solve problems and make decisions.
9. Experience of delegating to and training junior team members.
The firm is offering 25 days holiday plus bank holidays, and a range of competitive benefits. If you are an experienced Legal Secretary, based in or near Leamington Spa, please get in touch for confidential consideration or send your CV to rio@douglas-scott.co.uk.
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