KEY DUTIES AND RESPONSIBILITIES INCLUDE:
1. To provide high quality administrative support and to be responsible on a day to day basis for all requests and for ensuring work is co-ordinated and completed within timescales
2. Following financial processes, guidance and systems including raising of new supplier agreements, purchase orders, invoices, receipts and ensuring timely payment. (full training will be provided)
3. Ensure confidentiality, filing, photocopying, record-keeping and statistical information are up to date and dealt with in accordance with General Data Protection Regulations
4. Assist with staff travel arrangements, checking of staff travel and subsistence claims
5. Act as first point of contact for general enquires at Inverness Castle Experience and support management of general and event bookings
6. General human resources and payroll administration, including maintenance of staff information, recruitment administration, absence returns, leave recording, timesheets and wages spreadsheet maintaining confidentiality, following General Data Protection Regulations
7. Deal with enquiries and liaise with managers as needed, providing information and taking messages as appropriate, including referring to appropriate members of staff and ensuring contacts receive responses
8. Assist with the full range of requirements for meetings and any ad hoc requirements.This could include issuing e-diary invites, arranging venues and refreshments, drafting agendas, ensuring regular agenda items are scheduled, follow up on actions, taking minutes/notes and co-ordination of visits to Inverness Castle Experience
9. Work closely with team colleagues to provide high quality administrative support for the management team
10. Supporting the organisation and recording of training relevant to the Inverness Castle Experience teams. This will include liaising with trainers, issuing emails to staff, invites to meetings using Microsoft Teams, provision of certificates and updating records appropriately. Assist with any safeguarding administration
11. To assist with the collation of monthly absence returns using excel spreadsheets
12. Ensure that all processes within the remit of the post are undertaken in accordance with procedure and carried out timeously
13. To co-ordinate approvals and distribution of any, all staff emails and information throughout as required
14. Identify and progress ideas and improvements within the team in conjunction with others as needed
15. Assist other areas of High Life Highland with particular projects or in the event of holidays or sickness
#J-18808-Ljbffr