Job summary The Estates Department is looking for a Administration Assistant to undertake tasks required to provide the level of service necessary for Estates to deliver business plans and support the organisation. Adherence to relevant operational policies at all times is essential. The post holder will be responsible for providing administrative support to the Estates Department The role would be principally based at the Basingstoke site with ad-hoc cross site working at Winchester or other sites dependant on the needs of the service Main duties of the job To work autonomously providing administrative support for the Estates Department under the supervision of EA to the Associate Director of Estates To produce ad-hoc reports and documentation that may contain information of a sensitive nature. To liaise with external companies for any emergency call outs, repairs and arrange maintenance visits as requested. To conduct site inductions for contractors attending site. Issuing Trust keys and contractors badges and ensuring that the items are signed for if required. To assist the procurement of goods and services by monitoring the progress of purchase orders. To arrange meetings and events; this will include diary management and will require liaison with internal staff and external clients to co-ordinate meetings and events. To take minutes of departmental meetings and transcribe these in a timely manner and ensuring they are circulated as required. Further details are in the Job Description About us Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire. Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive. We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer. The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust. Date posted 17 January 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year per annum pro rata Contract Permanent Working pattern Full-time, Job share, Flexible working Reference number 251-CORP22005-EM Job locations Basingstoke & North Hampshire Hospital Aldermaston Road Basingstoke RG24 9NA Job description Job responsibilities Happy to Talk Flexible Working - all requests for flexible and part time working will be considered. Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. Job description Job responsibilities Happy to Talk Flexible Working - all requests for flexible and part time working will be considered. Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. Person Specification Training & Qualifications Essential GCSE English and Maths to Level C/Grade 5 or above Desirable ECDL or equivelent Other IT applications qualifications Experience & Knowledge Essential Relevant experience in a similar role Desirable Experience of working in a hospital environment Skill & Ability Essential Good organisational skills Advanced keyboard skills Accuracy in data entry and typing Minute taking skills Desirable Shorthand Other Specific Requirements Essential Comprehensive knowledge of computer systems to support a diverse workload Experience of continuous use of VDU screen/monitoring call logging systems Experience of dealing with frequent interruptions such as telephone calls and contractors requiring information Person Specification Training & Qualifications Essential GCSE English and Maths to Level C/Grade 5 or above Desirable ECDL or equivelent Other IT applications qualifications Experience & Knowledge Essential Relevant experience in a similar role Desirable Experience of working in a hospital environment Skill & Ability Essential Good organisational skills Advanced keyboard skills Accuracy in data entry and typing Minute taking skills Desirable Shorthand Other Specific Requirements Essential Comprehensive knowledge of computer systems to support a diverse workload Experience of continuous use of VDU screen/monitoring call logging systems Experience of dealing with frequent interruptions such as telephone calls and contractors requiring information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Hampshire Hospitals NHS Foundation Trust Address Basingstoke & North Hampshire Hospital Aldermaston Road Basingstoke RG24 9NA Employer's website https://www.hampshirehospitals.nhs.uk/ (Opens in a new tab)