Job summary Excellent Maternity Services can make such a difference to what is one of the most life changing experiences Because of this success we are growing and we are pleased to offer a fabulous opportunity for a Maternity Team Assistant to support our team. Around 3000 babies a year are born at South Warwickshire NHS Foundation Trust and we are proud to have been at the fore front of successful service improvements and developments including work with the Department of Health, Better Births, the Baby Friendly Initiative and local charities and support groups. An exciting opportunity is available for a Maternity Ward Clerk to join the Maternity Services. We are looking for an individual with excellent communication and organisational skills, who is enthusiastic, self-motivated and committed to the provision of a high quality service. You will need the drive and initiative to support the Labour and Swan Ward team with the clerical and administrative duties. We are a 24/7 365 day service and do require cover throughout all these times. Therefore it is important to understand that this role will include night, weekend and bank holiday shifts. See how Kath feels working in our team here: https://www.youtube.com/watch?vccoqBPEbNzc Main duties of the job Provide clerical and administrative support to the clinical team in the Labour and Swan Ward. To input, maintain and retrieve data from a variety of databases. About us Come and join a Trust rated Outstanding by the CQC. South Warwickshire NHS Foundation Trust have been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to come and help us improve even further. We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity. Our values can be summed up in one sentence. We are 'Trusted to provide safe, effective and compassionate care'. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn't matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core. Date posted 16 January 2025 Pay scheme Agenda for change Band Band 2 Salary £23,615 a year per annum pro rata Contract Permanent Working pattern Full-time, Part-time Reference number 203-FH1001 Job locations Maternity Unit Lakin Road Warwick CV34 5BW Job description Job responsibilities Using the Lorenzo system to ensure that all patients attending Labour and Swan ward are accounted for. Ensure accurate data quality. Responsible for organising and maintaining the healthcare records of all women accessing the maternity services. To set up and maintain a process to ensure all maternity filing (including results, correspondence and reports) are accurately and appropriately archived in the health care records. To scan correspondence on to the electronic Maternity System. To keep databases and reports for glucose tolerance tests and Anti D injections up to date. To assist the Labour and Swan team with all necessary clerical duties. To ensure all stationery is ordered when needed. Be responsible for maintaining confidentiality of information about patients and staff and Trust business in accordance with the Data Protection Act. To be the first point of contact for women and their families accessing the Labour ward and swan service, demonstrating a welcoming demeanour in person and on the phone. To work under supervision, meet deadlines and have an ability to prioritise work according to differing demands from staff. To have a confident and committed working approach to all duties. To receive and relay oral messages, answer telephone queries/receive and sort/distribute incoming mail as appropriate. To carry out any other duties commensurate with the post holders band, as agreed by their line manager. Job description Job responsibilities Using the Lorenzo system to ensure that all patients attending Labour and Swan ward are accounted for. Ensure accurate data quality. Responsible for organising and maintaining the healthcare records of all women accessing the maternity services. To set up and maintain a process to ensure all maternity filing (including results, correspondence and reports) are accurately and appropriately archived in the health care records. To scan correspondence on to the electronic Maternity System. To keep databases and reports for glucose tolerance tests and Anti D injections up to date. To assist the Labour and Swan team with all necessary clerical duties. To ensure all stationery is ordered when needed. Be responsible for maintaining confidentiality of information about patients and staff and Trust business in accordance with the Data Protection Act. To be the first point of contact for women and their families accessing the Labour ward and swan service, demonstrating a welcoming demeanour in person and on the phone. To work under supervision, meet deadlines and have an ability to prioritise work according to differing demands from staff. To have a confident and committed working approach to all duties. To receive and relay oral messages, answer telephone queries/receive and sort/distribute incoming mail as appropriate. To carry out any other duties commensurate with the post holders band, as agreed by their line manager. Person Specification Qualifications Essential Educated to NVQ level 2 or equivalent experience Experience Essential Experience with IT system Competent IT skills Desirable Experience in health care setting Skills Essential Keen to develop new skills Good interpersonal skills - able to work as a team Personal Qualities Essential Good team worker Able to work under pressure Able to communicate clearly, in writing and verbally Sense of humour Other Essential Flexibility Person Specification Qualifications Essential Educated to NVQ level 2 or equivalent experience Experience Essential Experience with IT system Competent IT skills Desirable Experience in health care setting Skills Essential Keen to develop new skills Good interpersonal skills - able to work as a team Personal Qualities Essential Good team worker Able to work under pressure Able to communicate clearly, in writing and verbally Sense of humour Other Essential Flexibility Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name South Warwickshire University NHS Foundation Trust Address Maternity Unit Lakin Road Warwick CV34 5BW Employer's website https://www.swft.nhs.uk/ (Opens in a new tab)