East Kent Hospitals University NHS Foundation Trust
The Medical Education department is looking for an enthusiastic individual to join our busy department. We require a hardworking, people-friendly individual who has exceptional organisational skills with the ability to manage and prioritise their work accordingly.
This role will keep you both busy and challenged. You must be highly motivated with excellent communication skills, the ability to use your own initiative, and work well under pressure.
You will need to be adaptable, reliable, and a team player with previous staff management experience.
Main duties of the job
The MEA will work co-operatively across a number of teams, to provide efficient and effective administrative and project support, with some secretarial responsibilities, to key functions within the Department. The MEA will develop detailed knowledge, skills, and expertise in at least one designated, complex service area(s) to enable the Department to meet statutory / mandatory / HEE and other requirements in line with Department strategic goals and priority needs.
The MEA will proactively liaise and interface with both clinical and administrative colleagues in both educational and clinical contexts and settings in order to fully integrate and enhance department services in support of our students, trainees, and other doctors and dentists.
About us
We are one of the largest hospital trusts in England, with three acute hospitals and community sites serving a local population of around 700,000. We also provide specialist services for Kent and Medway.
We care about our patients and our people. We are focused on providing outstanding, safe patient care, and a positive working culture that benefits staff and patients alike. With our emphasis on staff training and development, a staff support scheme that's second to none, and a healthy package of benefits, it's easy to put down roots in East Kent Hospitals.
We offer a full package of benefits, including a car lease scheme; on-site childcare; generous annual leave in line with NHS terms and conditions; high street and public transport discounts; a 24/7 staff support service - and the little things that make life easier, like on-site Amazon lockers and fresh fruit and veg stalls.
Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.
Job responsibilities
Please scroll down to access the full Job Description and Person Specification located in 'supporting documents'.
Person Specification
Experience
* 3+ years recent administration experience within an NHS, public service or an educational environment
* 2+ years recent administration experience within a Medical Education or Higher Education environment
* Managerial/ supervisory experience
Qualifications
* NVQ Level 3 in Business Administration/2 A Levels/equivalent experience
* GCSEs in English and Mathematics Grade C minimum
* RSA level 3 or equivalent
* Degree or NVQ Level 4 in business administration or equivalent
Skills
* Excellent communication skills, written and verbal using various methods and platforms to all levels of staff, external agencies and the general public
* Digital literacy skills including the ability to use MS office software to a high standard, sound keyboard skills
* Data input and extraction for reporting
* Accurate minute and note taking, high attention to detail and accuracy
* Effective planning and organisational ability; a problem-solver with the ability to be resourceful, creative and adaptable
* Multitasking and ability to switch between tasks due to disruptions and distractions
* Touch typing at 50-wpm minimum
* Creation of databases
* Use of digital software and website upkeep
Knowledge
* Awareness of Health Education England's Digital Capability Framework and its applications
* Medical Education or Health Professional Training
* Understanding of medical career path including education and training
* Knowledge of Health Education England's National Education Contract
Other
* Ability to relate to all people regardless of their age, background, gender etc.
* Courteous manner, polite but assertive, approachable, smart appearance
* Aware of and adhere to the Trust Values, Vision and Mission Application form and Interview
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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