Northeast USA
One Beacon Centre
Warwick, RI 02886, USA
* Document Management: Prepare documents for scanning, operate scanning equipment, index documents, and ensure proper organization of files.
* Mail Handling: Sort incoming mail, distribute mail (including inter-office mail, faxes, and packages), and process outgoing mail. Handle certified mail, overnight shipments, and other special deliveries.
* Backup Reception Duties: Provide backup for reception, greet visitors, and manage phone calls as needed.
* Equipment Operation: Operate mail equipment, affix date stamps, extract usage data, and perform minor repairs or coordinate with the supervisor for equipment issues.
* Record Storage & Archiving: Coordinate off-site document storage, adhere to destruction schedules, and maintain accurate storage logs.
* Research & Validation: Conduct online searches for unidentified mail, research non-standard items, and validate daily medical files for accuracy.
* General Support: Prepare items for shipment, packing and labeling as necessary, and ensure timely document archiving and storage.
Required Qualifications:
* Education: High School Diploma or GED equivalent.
* Skills:
* Proficiency in Excel and MS Word (basic to intermediate level).
* Strong interpersonal skills with a customer-focused attitude.
* Excellent oral and written communication skills.
* Exceptional organizational skills and attention to detail.
* Ability to prioritize tasks effectively and meet productivity goals.
* Work Ethic: Strong sense of professionalism, dependability, punctuality, and adaptability.
* Physical Requirements: Ability to lift up to 50 lbs. with equipment assistance.
Why Work Here:
* Competitive Salary along with a broad range of compensation initiatives.
* Comprehensive health plans, life insurance, and wellness programs.
* Generous vacation time, plus telecommuting and flexible schedule options.
* Retirement savings plan and 401(k) educational programs.
* Access to learning and development opportunities for professional growth.
* A friendly and supportive atmosphere where teamwork and knowledge sharing are prioritized.
* Work-family balance supported through flexible arrangements.
* Dedication to the health and wellness of our employees—Beacon is a proud recipient of multiple Worksite Wellness Awards.
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