Refrigeration Projects Coordinator - Chatham, ME5 8UD - Salary up to £28k
About the role:
This is a full-time permanent position to provide administrative and coordination support to the Refrigeration Small Works / Projects department.
The successful candidate will be required to work 37.5 hours per week between the hours of 09:00 to 17:00 Monday to Friday.
This is a hybrid role, full-time in the office until initial training is complete, with the option of full-time office or 3 days in the office and a maximum of 2 days working from home.
Main Duties and Responsibilities
* Provide administration and coordination support to the Project Managers and Design Engineers.
* Process contract management forms in accordance with Integral’s compliance procedures, specifically the Contract Approval Request, Tender Approval Forms, and Sub-Contract procurement processes.
* Liaise with Project Managers regarding the delivery and installation of projects.
* Take responsibility for raising purchase orders and Sub-Contract agreements and issue accordingly.
* Raise sales invoices and applications to customers upon completion of works.
* Liaise directly with suppliers and sub-contractors concerning deliveries and installations.
* Produce O&M manuals, H&S manuals, site files, and assist with the handover process as required.
* Update and maintain Enquiry Log and Contract Tracker documents daily.
* Book hotels for Engineers and Project Managers and process their timesheets weekly.
* Maintain contract files for each project and ensure drawings, designs, quotations, etc., are correctly filed and archived. Carry out checks on the configuration management of the project files in line with QSHE procedures and processes.
* Carry out head office administration tasks as required and day-to-day functions as requested by your line manager.
* Process credit notes.
* Project financial reporting in line with Project Managers' weekly project reports, including collation of monthly customer profitability reports and margin deviation.
Experience and Qualifications
* GCSEs or equivalent in Maths, English, and ICT.
* Knowledge of Microsoft Office / Microsoft Project or similar and familiarity with Adobe Acrobat or similar.
* Experience of working in a Project Support role and/or Project Services/Installation business.
* Good communication skills and ability to build relationships with key personnel and customers.
* Excellent team working skills.
* Financial awareness.
* In-depth understanding of the end-to-end project process and associated activities.
* Proven track record of success.
* Flexible and proactive with the ability to work under their own initiative with a high degree of energy, assertiveness, and creativity.
* Excellent management skills and strong organizational capability.
* Commitment to collaboration and teamwork.
* Ability to work to tight deadlines, manage multiple projects, and work under pressure.
* Strong Microsoft Word, PowerPoint, and Excel skills.
* Excellent written and oral English.
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