Job Description
A Bit About Us
Gamma is a leading supplier of Unified Communications as a Service (UCaaS): we provide voice, data, and mobile products and services to the UK, German, Spanish, and Benelux business markets.
Gamma is expanding its UCaaS presence in Europe with a family of businesses focusing on digital automation, delivering Gamma-powered services to SME customers via a network of channel partners in Germany, Spain, and the Benelux region.
Who are we looking for?
We are looking for a dedicated and confident Graduate Company Secretary or Company Secretarial Assistant to join our growing team at Gamma. This role is critical in supporting the Company Secretary with a wide variety of projects, including board and committee meetings, the Annual Report and subsidiary entity management.
What will you be doing day-to-day?
Board Support and Meeting Governance
* Support on organisation and preparation of agendas and papers for Board & Committee meetings.
* Ensure arrangements for Board & Committee meetings are completed accurately including making bookings and sending invitations.
* Create and update various Board schedules, including:
o Board meeting dates.
o Meeting attendance.
o Conflicts of interest and external appointments.
o Training register.
o Shareholdings.
Annual Report and AGM
* Act as the main liaison with the design agency for the production of the Annual Report and Notice of Meeting.
* Oversight of the Annual Report timetable and co-ordination with key internal colleagues.
* Draft the Directors’ Report and the first draft of the Governance Report.
* Liaise with registrar to agree on the mailing matrix and supervise the mailing process.
* Management of AGM – ensure bookings made, paperwork drafted and directors arrangements for attending.
Regulatory Announcements
* Draft routine announcements for Company Secretary approval and support with ad-hoc announcements.
* Update and maintain associated schedules.
Corporate Records and Compliance
* Oversee group subsidiaries, conduct desktop reviews of statutory information and ensure all filings made on time.
* Provide support for employee share plans (CSOP, SAYE and SIP) including grants, maturities and exercises.
* Maintain various schedules to support UK listed company requirements.
* Review and input onto changes in group policies.
What you’ll need
* Qualified Grad CGI or working towards this qualification.
* Experience of working for a UK listed plc.
* Awareness of UK Companies Act and UK Listing Rules.
* Good knowledge of Word and Excel.
* Knowledge of Diligent Boards desired but not required.
Personal attributes
* Excellent project management skills including organisation and problem solving.
* Strong relationship management skills alongside ability to work independently in a small team.
* Attention to detail, accuracy and layout.
* Communication skills with ability to liaise confidently with senior stakeholders and under pressure.
A few things to note
* This is a hybrid role; we require you to be in our London office at least 2 days a week.
* We do not need agency support; we do all our recruitment in house.
* Unfortunately, we can't offer visa sponsorship or relocation support for this role.
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