Job summary Newbury Green is looking for an experienced medical secretary to expand our administration team due to an increasing list size and continued expansion of practice services. Main duties of the job To provide general secretarial support to the Practice Manager, Doctors and Health Professionals involving word processing and audio typing skills with general clerical work as required. The role requires an above-average typing speed (w.p.m.) About us Led by our partner GPs and located in a modern, purpose-build health centre, the team at Newbury Green are focused on patient care and wellbeing. We have over 13000 registered patients with our list growing every day and now is the time to expand our staff roster too. As well as doctors, our practice team consists of practice nurses, physician associates, healthcare assistants, pharmacists and is supported by our capable, friendly and experienced admin staff. From a humble beginning as a family-run small GP practice, we have expanded our team but still provide the same personal level of care we pride ourselves on. Newbury Green Medical Practice is also heavily involved in our local Primary Care Network, working together with other nearby practices to provide additional services for Broughton patients. Date posted 04 February 2025 Pay scheme Other Salary Depending on experience Contract Permanent Working pattern Full-time Reference number A2601-25-0002 Job locations Newbury Place Health Centre 55 Rigby Street Salford M7 4NX Job description Job responsibilities To provide an efficient audio, copy typing and word processing service for GPs and Health Professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and quality manner. To assist the Practice Manager with all clerical and administrative duties. To make appointments, bookings and admissions as required. To liaise and arrange meetings (to include the booking of rooms) as required and to attend meetings and take minutes. To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure. To retrieve medical records and assist the completion of medical/insurance reports. File patient records and correspondence in patient medical records. To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries. To maintain the computer clinic system in an accurate and secure manner. To assist with the gathering of statistics and information when required. To provide cover for members of the secretarial team during periods of sickness and annual leave. Promote, monitor and maintain best practice in health, safety & security and all aspects of safeguarding In liaison with the clerk responsible, maintain adequate supplies of office stationery in order to perform your secretarial duties. To receive and dispatch mail and maintain a pending system. To assist with note summarising procedures as required Use of appropriate clinical systems (e.g. Choose & Book / NHS e-referrals) and following up queries Any other duties appropriate to the role Job description Job responsibilities To provide an efficient audio, copy typing and word processing service for GPs and Health Professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and quality manner. To assist the Practice Manager with all clerical and administrative duties. To make appointments, bookings and admissions as required. To liaise and arrange meetings (to include the booking of rooms) as required and to attend meetings and take minutes. To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure. To retrieve medical records and assist the completion of medical/insurance reports. File patient records and correspondence in patient medical records. To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries. To maintain the computer clinic system in an accurate and secure manner. To assist with the gathering of statistics and information when required. To provide cover for members of the secretarial team during periods of sickness and annual leave. Promote, monitor and maintain best practice in health, safety & security and all aspects of safeguarding In liaison with the clerk responsible, maintain adequate supplies of office stationery in order to perform your secretarial duties. To receive and dispatch mail and maintain a pending system. To assist with note summarising procedures as required Use of appropriate clinical systems (e.g. Choose & Book / NHS e-referrals) and following up queries Any other duties appropriate to the role Person Specification Qualifications Essential A minimum of grade 5 or C in GCSE Mathematics and English Language Desirable A minimum of grade 4 or C in GCSE ICT or equivalent IT based qualification Experience Essential At least 1 year experience working in a GP practice as a medical secretary Experienced in using Microsoft Office based applications including advanced knowledge of word processing Desirable Typing speed of 65wpm Familiarity with medical terminology Person Specification Qualifications Essential A minimum of grade 5 or C in GCSE Mathematics and English Language Desirable A minimum of grade 4 or C in GCSE ICT or equivalent IT based qualification Experience Essential At least 1 year experience working in a GP practice as a medical secretary Experienced in using Microsoft Office based applications including advanced knowledge of word processing Desirable Typing speed of 65wpm Familiarity with medical terminology Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Newbury Green Medical Practice Address Newbury Place Health Centre 55 Rigby Street Salford M7 4NX Employer's website http://newburygreenmedical.co.uk/index.htm (Opens in a new tab)