NPC does not hold a Tier 2 Visa Sponsorship; candidates will need the right to work in the UK.
Join our small HR team to ensure a proper flow of office procedures and support the Corporate Operations and Admin Manager by carrying out office duties. Maintain a positive and friendly image by acting as the first line of contact to visitors, stakeholders, and colleagues in person, online, and via telephone.
The candidate will support the delivery of the governance team providing a professional, high quality, and timely HR admin and recruitment function.
Main duties of the job
* HR Administrator Key Tasks:
* Recruitment administration including Immigration and Right to Work document checks, Occupational Health assessments, reference documentation, professional registration checks, offer letters, contract documentation, and notifying unsuccessful candidates.
* Ensure termination of employment checks are administered efficiently.
* Coordinate and participate in the induction of new staff.
* Be responsible for allowing user access to SharePoint and the e-learning system for training.
* Organise resources required for new employees to include IT, mail access, and equipment as required.
* Maintain HR database TEAMNET of all staff including all documentation required to provide high-level assurance.
* Probationary and annual appraisal documentation including training plans.
* Administer the sickness absence process including tracking and monitoring sickness absence.
* Calculate and maintain annual leave records including TOIL.
* Upkeep of electronically stored personnel records including archiving for leavers using the Records Retention policy guidance.
* Maintain the mandatory training schedule with reminders to employees regarding overdue training.
* In conjunction with the Corporate Affairs and Governance Lead, assist with the ongoing development and distribution of all policies and procedures.
* Develop and maintain systems as required.
About us
Norfolk Primary Care Ltd is an alliance of more than 19 GP Practices in North Norfolk. The organisation's aim is to sustain the delivery of primary care at scale while supporting workforce development and improving access to primary care.
Norfolk Primary Care is developing an environment that is supportive and interesting for all of our staff and one in which people can grow their careers in line with the organisation's aims and aspirations.
Job responsibilities
Role Description
Post Business Administration Support
Base: Reed House, Broadland Business Park, Norwich
Reports to: Corporate Operations and Admin Manager
Salary: £25,000 per annum
37.5 hours a week, Full-time employment
30 days leave per annum (plus bank holidays)
Ability to drive and have own transport.
Summary Job Role
Key Responsibilities Business Support
Ensure a proper flow of office procedures and support the Corporate Operations and Admin Manager by carrying out office duties. Maintain a positive and friendly image by acting as the first line of contact to visitors, stakeholders, and colleagues in person, online, and via telephone.
Support the delivery of the governance team providing a professional, high quality, and timely HR admin and recruitment function.
Communication
Utilise and demonstrate sensitive communication styles. Communicate and maintain effective relationships with stakeholders, patients, and carers, recognising the need for alternative methods of communication to overcome different levels of understanding, cultural background, and preferred ways of communicating.
Person Specification
Qualifications
* Educated to NVQ Level 3 in a relevant subject or equivalent previous proven experience.
* 5 GCSEs at Grades A-C, including English.
Experience
* Experience in conducting HR Admin.
* Experience of working with administrative practices and procedures.
* Experience of using and maintaining databases/spreadsheets and using advanced functions of Microsoft Office software.
* Experience of dealing with the public.
Skills, Abilities and Knowledge
* Ability to organise meetings.
* Diary management.
* Excellent communication skills, verbal and written.
* Ability to develop administrative systems/procedures.
* Ability to work on own initiative as well as within a team.
* Accuracy.
* Ability to manipulate and present data for relevant audiences.
* Knowledge of Microsoft Office (Word, Outlook, Excel, PowerPoint).
* Record of working in a fast-paced HR Admin team dealing with recruitment and onboarding of new staff.
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