Background
The role of MoJ Group Security is to protect people and assets from damage or harm, drive successful change through delivery of strategic objectives and ensure good governance principles and practices are applied to achieve successful daily operations. Its key objectives are to:
Ensure government shared services address departmental security needs.
Seek to raise standards in line with the Government Functional Standard for security.
Provide structure and processes for effective decision making, accountability and influencing how objectives are achieved. Ensuring risk is monitored and addressed and performance optimised.
Foster effective communication and collaboration and the sharing of best practice, ensuring consistency of approach and standards.
Provide expertise on protective security and governance to improve the business of our customers, creating better and safer outcomes for both our customers and department.
The Governance team within MoJ Group Security ensures a proportionate and risk managed approach to security to enable government business to operate effectively, safely, and securely. It provides confidence to senior leaders and stakeholders of secure and successful delivery of security standards and ensures compliance with mandated cross-government assurance activities, as coordinated by the Cabinet Office.
Role Purpose
The Governance team within MoJ Group Security is looking to recruit an Executive Officer to provide specialist administrative support, advice, and guidance.
The post holder will provide specialist administrative support, advice, and guidance across the Governance Team to manage and investigate security incidents across MoJ. This includes ensuring incidents are logged and maintained in the Security Incident Reporting Tool and providing support to ensure any actions / lessons learned are addressed. The post holder will also support the delivery of the annual Departmental Security Health Check and resulting improvement plans to cover the Ministry and its ‘delivery partners’ (agencies, arm’s length bodies) and key suppliers who have access to MoJ sites or information to monitor the security improvement plan and report on security risks.
The role is also about being a team player in the field of security within MoJ HQ by providing support to the wider team and the line manager. This includes supporting with unauthorised disclosure (leak) investigations as well as the line manager with the Information Risk and Security Board to seek assurances that the Senior Responsible Owners and Subject Matter Experts across HQ and the Executive Agencies are implementing departmental security and information policies and managing associated risks.
The Governance team identifies, manages, and mitigate MoJ’s security risks and provides assurance against those risks to the Chief Security Officer that security (including data, cyber, physical and personnel) is robustly managed in MoJ for the benefit of business performance, legal compliance and driving improvements. The team are the owner of the Security Incident Reporting Tool and have worked to define the processes in the tool and interrogate the data to identify trends in incident reporting to help up-skill the department so that security and risk management become second nature and is embedded into the culture of MoJ. We need to influence the department to have visibility, insight, and control into how MoJ delivers security activities, and enable a flow of security information and decisions for the benefit of the end user.
Main Activities/Responsibilities
Supporting the delivery of the Departmental Security Health Check by assisting with the collation of data from across the department on a regular cycle, maintaining the security improvement plan and reporting on compliance against the Government Security Standards.
Provide administrative support for the MoJ Information Security Risk Board (ISRB) by drafting agendas, creating, and collating papers, and managing the actions log.
Ensure the incident records are updated and maintained on the incident reporting tool and providing support to ensure any actions or lessons learned are identified and acted upon.
Provide administrative support to ensure efficient running of the team, helping to maintain effective security governance for the benefit of the Chief Security Officer. This will include the maintenance of the Business Continuity programme and other overarching pieces of work.
Collaborate effectively with other teams throughout the Ministry of Justice, Executive Agencies and ALBs, building relationships which aim to embed the reputation and performance of the security teams across the wider Ministry of Justice.
Assist in maintaining a comprehensive and up-to-date electronic filing system that supports the delivery of services and are effective in storing and retrieving data, ensuring access and structure are appropriately managed.
Provide support to the line manager on a variety of ad hoc tasks, including responding (sometimes at short notice) to emerging security matters and administration.
Support the wider team as part of unauthorised disclosure (leak) investigations.