Direct message the job poster from dnata Catering UK
Salaried Recruitment Coordinator @ DNATA | Internal Recruitment, Stakeholder Management
What’s the purpose of role:
The Vendor Management Clerk is responsible for full end to end of the Accounts Payable function which includes but is not limited to the following:
* Processing of all invoices and credit notes.
* Vendor statement reconciliations.
* Vendor query management for any of the vendors within the assigned account allocation.
Who you’ll deal with:
Internal: Central Finance Team, Centre of Excellence, Finance Business Partners, Supply Chain Procurement, Operations.
What you’ll be doing:
* Processing all invoices & credit notes into Warehouse Management Systems (WMS) and SAP.
* Ensure all documents processed are accurate, in the correct currency and in line with relevant VAT codes.
* Perform vendor statement reconciliations and ensure they are performed monthly.
* Pro-actively drive query resolution by liaising with vendors and internal stakeholders.
* Management of the Vendor Query Mailbox responding to all queries within 48 hours.
* Be able to move quickly to manage any on-stop issues identified ensuring Vendors are not affected, ensuring the AP Manager is informed in a timely manner.
* Review and action direct debit vendor accounts and clear down on a regular basis.
* To regularly review assigned vendors showing a debit balance by communicating internally and with the vendor in order to reduce the balance.
* Review of Accounts Payable related Treasury transactions and clear down on a regular basis.
* Inform AP Manager of any urgent or one-off payments required outside of the normal payment day.
* Deal with any requests for information internally and highlight concerns which cannot be resolved to the team Senior or Manager.
* Attend and contribute to One to Ones with your Manager.
* Attend and contribute to team meetings.
* Effective communication with internal and external stakeholders.
* Provide training to new employees.
* Provide cross training where required.
This list is not exhaustive and may include any other duties considered reasonable by the line manager.
What you’ll have:
* Possess high levels of resilience and able to work within a fast-paced environment.
* Proactive self-starter and able to work on own and as part of a team.
* Strong analytical and problem-solving abilities.
* Excellent communication and organisational skills.
* Good time management.
* Attention to accuracy and detail.
* Persistence in query resolution.
* Ability to work under pressure and to deadlines.
What you’ll show:
Required to use own initiative but managed by the Accounts Payable Manager who is on hand to offer guidance and support. Works within defined procedures suggesting process improvements with knowledge gained from experience.
Seniority level
Entry level
Employment type
Full-time
Job function
Finance
Industries
Food and Beverage Services and Airlines and Aviation
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