Reports to: Head of Finance Operations
Date: July 2024
Purpose
To provide financial and administrative support within the Finance Department based in Central Newcastle, playing an active part in ensuring the system of financial control is maintained to the highest standards within the Accounts Payable team. This role provides variety from traditional AP roles- ensuring accurate recording and payment of supplier purchases, approval and payment of employee expenses, and bank reconciliations for our diverse range of products and services are processed accurately and in a timely manner.
People & Resources
Staff: No Direct Reports.
Resources: No resource responsibility.
Key Responsibilities
* Ensure timely and accurate processing of supplier invoices.
* Ensure timely and accurate processing of employee expenses and company credit card transactions.
* Ensure that all payments are accurately recorded and matched against invoices.
* Produce accurate month-end accruals within the set deadlines.
* Take ownership of ledgers maintaining aged creditor and ensure that credit notes and payments are matched against invoices.
* Responsibility for daily reconciliations of various global bank accounts.
* Maintain and take ownership of accurate and timely accounting records using a range of computer systems to ensure that the relevant records are maintained, complying with regulatory bodies such as HMRC.
* Take ownership of queries from internal and external customers and suppliers, ensuring follow-up and timely escalation where necessary.
* Adhere to and assist in the maintenance and development of internal financial controls.
* Play an active role in the general development of the finance function systems and procedures and always seek continuous improvement of systems and processes.
Measures of Success
* Timely/accurate processing of purchase invoices, supplier payments, and employee expenses.
* Timely/accurate processing of bank reconciliations for all bank accounts.
* Accurate recording of all financial transactions within the area of responsibility.
* Positive feedback on the level of customer service to both internal and external customers and suppliers.
* Queries resolved satisfactorily with required follow-up/escalation undertaken.
* Successful completion of monthly AP accruals to deadline.
* Company and departmental procedures are followed.
Technical/Job Skills, Qualifications and Experience
* Experience within a finance department with a strong understanding of purchase ledger.
* Experience of purchase ledger processes and procedures with a diligent, focused approach to processing data.
* Understanding of sales and nominal ledgers and VAT accounting advantageous.
* High level of attention to detail, logical and methodical approach to tasks.
* Good judgement and analytical skills.
* Ability to manage multiple tasks and deadlines.
* Discreet and confidential approach to financial matters and records.
* Strong knowledge of Microsoft packages, especially Excel.
* Ability to provide prompt dispute and query resolution whilst maintaining a high standard of customer service.
* Experience with managing multiple ledger and multi-currency ledgers; desirable but not essential.
* Knowledge and experience of NetSuite accountancy software; desirable but not essential.
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