Job summary We have an exciting opportunity for a Trainee Buyer to join our Procurement and Supply Chain department based at the Alexandra Hospital, Redditch. This role will support the Transactional Procurement team in operational purchasing and support customers on their requirements and with suppliers to identify and secure supply and contribute to financial savings. This role will also support the Strategic Procurement team with cost saving initiatives. Our Procurement and Supply Chain team provide professional procurement expertise, advice and services across the organisation ensuring value for money is achieved, whilst fundamentally supporting the delivery of high-quality patient care. Main duties of the job To work across clinical and non-clinical environments supporting the purchase to pay cycle for all hospital sites of the Trust. The role includes the processing of electronic requests for good and services via the trust ordering system and requires analytical and customer focused approach with attention to detail to add value. Must be able use own initiative and work within the appropriate time scales approach, with the Standing Financial Instructions and Standing Orders guidelines and controls. Must be able to work independently and as part of a team and support the Strategic Procurement team, internal and external stakeholders including the wider Foundation Group on cost saving initiatives. The role involves liaising with customers on their requirements and with suppliers to identify and secure supply. The role will also involve ensuring that smooth electronic transactions are progressed through the Trusts Purchase to Pay system in line with standardised contracts. A critical aspect of the role is to provide advice and guidance to user/staff and customers, on the purchase and delivery of goods and services, to ensure compliance in relation to Procurement and the Supply Chain. About us Our purpose is simple - Putting Patients First. We are looking for exceptional colleagues who can help us achieve this. Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond. The Trust operates hospital-based services from three sites in Kidderminster, Redditch and Worcester Our workforce is over 7,000 strong, and our caring staff are recognised as providing good and outstanding patient-centred care. You could be one of them. We are committed to recruiting the best people to work with us to achieve our Vision - working in partnership to provide the best healthcare for our communities, leading and supporting our teams to move 4ward. Our 4ward behaviours, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do. Our objectives are simple: Best services for local people Best experience of care and best outcomes for our patients Best use of resources Best people Better never stops, and our Clinical Services Strategy provides a clear future vision for our Trust, our hospitals, our services and our role in the wider health and care system. We are proud to have achieved Timewise accreditation - this means we are committed to embedding flexible working within our organisation as a flex positive employer. Date posted 21 January 2025 Pay scheme Agenda for change Band Band 2 Salary £23,615 a year Contract Fixed term Duration 18 months Working pattern Full-time, Flexible working Reference number C9365-25-0056 Job locations The Alexandra Hospital Woodrow Drive Redditch Worcestershire B98 7UB Job description Job responsibilities Support the strategic procurement team with cost saving initiatives and assist with project paperwork ensuring CAGs and contracts get signed in line with Trust SFIs. Provide administration support for financial approval calls. Undertake validation activities on NHS Supply Chain savings opportunities. To support the administration of financial notifications in the Trusts purchase to pay system. Assist the buying and Supply Chain team with queries on orders and provide support in seeking alternatives. Undertake requisition processing and provide support to external stakeholders. To be responsible for new supplier set ups on iProcurement, challenging requests where necessary and ensuring the correct paperwork has been submitted. Support eProcurement system processes and catalogue administration ensuring the correct products are added or removed in line with project completion. Filling of regular communications sent out from the Procurement Department. Deal with queries in a professional and efficient manner, treating customers as you would wish to be treated in line with the Trust standards and behaviours and promoting a get it right first-time ethos. To administer shared inboxs and ensure that queries are resolved or forwarded to the relevant team member in a timely way when needed. Provide verbal and written guidance to requisitioners and inform them of the existing procedures/guidance available to help them raise requisitions and action notifications. Prioritise and organise own workload. Be aware of and adhere to, the correct ethics in transacting in public business. To display a high standard of conduct and a professional approach when in contact with internal and external customers and developing their knowledge of Public Sector procurement and code of conduct. To participate in training sessions to assist in personal and departmental development. To train, educate and give guidance on ordering procedures to Trust personnel in the light of changing circumstances. To use the Trust reporting programmes to interrogate systems for product analysis and provide usage data for budget holders. Assist in the implementation of new product ranges on top up as advised by senior staff as part of the Trust Savings Work plan. To actively contribute to the efficiency of the section by embracing the core values of the Departmental Strategy. To provide the level of service and performance to meet the departmental objectives as defined by The Head of Procurement and Materials Management Supervisor. This requires being flexible in approach to an ever changing, demanding and dynamic NHS working environment. Undertake any other tasks as allocated by the Procurement and Supplies team. The work patterns are unpredictable due to the requirements of both customers and suppliers Job description Job responsibilities Support the strategic procurement team with cost saving initiatives and assist with project paperwork ensuring CAGs and contracts get signed in line with Trust SFIs. Provide administration support for financial approval calls. Undertake validation activities on NHS Supply Chain savings opportunities. To support the administration of financial notifications in the Trusts purchase to pay system. Assist the buying and Supply Chain team with queries on orders and provide support in seeking alternatives. Undertake requisition processing and provide support to external stakeholders. To be responsible for new supplier set ups on iProcurement, challenging requests where necessary and ensuring the correct paperwork has been submitted. Support eProcurement system processes and catalogue administration ensuring the correct products are added or removed in line with project completion. Filling of regular communications sent out from the Procurement Department. Deal with queries in a professional and efficient manner, treating customers as you would wish to be treated in line with the Trust standards and behaviours and promoting a get it right first-time ethos. To administer shared inboxs and ensure that queries are resolved or forwarded to the relevant team member in a timely way when needed. Provide verbal and written guidance to requisitioners and inform them of the existing procedures/guidance available to help them raise requisitions and action notifications. Prioritise and organise own workload. Be aware of and adhere to, the correct ethics in transacting in public business. To display a high standard of conduct and a professional approach when in contact with internal and external customers and developing their knowledge of Public Sector procurement and code of conduct. To participate in training sessions to assist in personal and departmental development. To train, educate and give guidance on ordering procedures to Trust personnel in the light of changing circumstances. To use the Trust reporting programmes to interrogate systems for product analysis and provide usage data for budget holders. Assist in the implementation of new product ranges on top up as advised by senior staff as part of the Trust Savings Work plan. To actively contribute to the efficiency of the section by embracing the core values of the Departmental Strategy. To provide the level of service and performance to meet the departmental objectives as defined by The Head of Procurement and Materials Management Supervisor. This requires being flexible in approach to an ever changing, demanding and dynamic NHS working environment. Undertake any other tasks as allocated by the Procurement and Supplies team. The work patterns are unpredictable due to the requirements of both customers and suppliers Person Specification Skills & Knowledge Essential Knowledge of the Purchase to Pay process. Experience Essential Procurement experience. Experience of ordering systems. Experience of dealing with suppliers. Experience of IT Office Systems Microsoft, Excel, Word. Experience of working in a business environment. Qualifications Essential Good standard of General Education. Good IT and keyboard Skills. Computer literate. Desirable Knowledge and understanding of the NHS. An understanding of Trusts Standing Financial Instructions and Procurement procedures. Person Specification Skills & Knowledge Essential Knowledge of the Purchase to Pay process. Experience Essential Procurement experience. Experience of ordering systems. Experience of dealing with suppliers. Experience of IT Office Systems Microsoft, Excel, Word. Experience of working in a business environment. Qualifications Essential Good standard of General Education. Good IT and keyboard Skills. Computer literate. Desirable Knowledge and understanding of the NHS. An understanding of Trusts Standing Financial Instructions and Procurement procedures. Employer details Employer name Worcestershire Acute Hospitals NHS Trust Address The Alexandra Hospital Woodrow Drive Redditch Worcestershire B98 7UB Employer's website https://www.worcsacute.nhs.uk/ (Opens in a new tab)