Job summary An exciting opportunity to join the Pharmacy Purchasing Team team here at UHBW. The Pharmacy Purchasing team act as the first point of contact for the procurement of medicines and the processing of associated invoices across UHBW. We strive to provide the best pharmaceutical care for our patients through safe, timely, cost effective procurement and stock management of medicines. Our key stakeholders include clinical pharmacists, pharmacy technicians, technical services staff, pharmaceutical wholesalers and manufacturer's. The post holder should have excellent communication, IT and problem solving skills and be able to prioritise workload to accommodate the demands within the team and service. The ideal candidate will have a flexible approach to work and maintain high level of professionalism at all times. This vacancy will be based at Bristol Royal Infirmary with an element of remote working. Main duties of the job Supervise the day-to-day operation of Pharmacy Invoicing in line with Trust policies and Standing Financial Instructions to ensure an auditable, effective, timely and high quality service is provided. Respond appropriately to a range of emailed queries regarding invoice payment, credit queries and statement of accounts for the Pharmacy department from all external parties. As well as internal queries from Trust Finance and Auditors. Resolves queries relating to invoices, credit notes and statements of account from Suppliers in an accurate and timely manner to minimise delays in payment. Actively works to reduce Aged debt to Pharmacy Suppliers. Supports the Pharmacy Purchasing Team in all aspects of administration, operational service and system development at UHBW. About us University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward- thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge. Date posted 07 November 2024 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year pa pro rata Contract Permanent Working pattern Full-time Reference number 387-DT-5226-IB Job locations Bristol Royal Infirmary Marborough Street Bristol BS2 8HW Job description Job responsibilities For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy. Job description Job responsibilities For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy. Person Specification Qualifications and Training Essential Educated to GCSE, grade C or above (or equivalent) in English Language and Maths Business and Administration Level 3 NVQ or equivalent experience Knowledge and Experience Essential Line Management Experience Clerical/administrative experience within a busy office environment Excellent problem solving skills Experience analysing financial data Desirable Previous NHS experience Experience working in a hospital pharmacy or financial environment Skills & Abilities Essential Effective and polite manner when dealing with people, both face to face and on the phone Able to work under pressure and meet deadlines whilst maintaining a high standard of accuracy Ability to work effectively in a busy team, adjust to change and motivate others Ability to work independently whilst managing others in a team environment Ability to work without direct supervision Good IT skills including Microsoft packages Attention to detail Desirable Ability to proactively use knowledge and experience to resolve problems Person Specification Qualifications and Training Essential Educated to GCSE, grade C or above (or equivalent) in English Language and Maths Business and Administration Level 3 NVQ or equivalent experience Knowledge and Experience Essential Line Management Experience Clerical/administrative experience within a busy office environment Excellent problem solving skills Experience analysing financial data Desirable Previous NHS experience Experience working in a hospital pharmacy or financial environment Skills & Abilities Essential Effective and polite manner when dealing with people, both face to face and on the phone Able to work under pressure and meet deadlines whilst maintaining a high standard of accuracy Ability to work effectively in a busy team, adjust to change and motivate others Ability to work independently whilst managing others in a team environment Ability to work without direct supervision Good IT skills including Microsoft packages Attention to detail Desirable Ability to proactively use knowledge and experience to resolve problems Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) Address Bristol Royal Infirmary Marborough Street Bristol BS2 8HW Employer's website https://www.uhbw.nhs.uk/ (Opens in a new tab)