Job summary
An exciting opportunity to join the Pharmacy Purchasing Team team here at UHBW.
The Pharmacy Purchasing team act as the first point of contact for the procurement of medicines and the processing of associated invoices across UHBW. We strive to provide the best pharmaceutical care for our patients through safe, timely, cost effective procurement and stock management of medicines. Our key stakeholders include clinical pharmacists, pharmacy technicians, technical services staff, pharmaceutical wholesalers and manufacturer's.
The post holder should have excellent communication, IT and problem solving skills and be able to prioritise workload to accommodate the demands within the team and service. The ideal candidate will have a flexible approach to work and maintain high level of professionalism at all times.
This vacancy will be based at Bristol Royal Infirmary with an element of remote working.
Main duties of the job
1. Supervise the day-to-day operation of Pharmacy Invoicing in line with Trust policies and Standing Financial Instructions to ensure an auditable, effective, timely and high quality service is provided.
2. Respond appropriately to a range of emailed queries regarding invoice payment, credit queries and statement of accounts for the Pharmacy department from all external parties. As well as internal queries from Trust Finance and Auditors.
3. Resolves queries relating to invoices, credit notes and statements of account from Suppliers in an accurate and timely manner to minimise delays in payment.
4. Actively works to reduce Aged debt to Pharmacy Suppliers.
5. Supports the Pharmacy Purchasing Team in all aspects of administration, operational service and system development at UHBW.
About us
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward- thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.
Job description
Job responsibilities
For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.
Person Specification
Qualifications and Training
Essential
6. Educated to GCSE, grade C or above (or equivalent) in English Language and Maths
7. Business and Administration Level 3 NVQ or equivalent experience
Knowledge and Experience
Essential
8. Line Management Experience
9. Clerical/administrative experience within a busy office environment
10. Excellent problem solving skills
11. Experience analysing financial data
Desirable
12. Previous NHS experience
13. Experience working in a hospital pharmacy or financial environment
Skills & Abilities
Essential
14. Effective and polite manner when dealing with people, both face to face and on the phone
15. Able to work under pressure and meet deadlines whilst maintaining a high standard of accuracy
16. Ability to work effectively in a busy team, adjust to change and motivate others
17. Ability to work independently whilst managing others in a team environment
18. Ability to work without direct supervision
19. Good IT skills including Microsoft packages
20. Attention to detail
Desirable
21. Ability to proactively use knowledge and experience to resolve problems