Your New Role We have a fantastic opportunity for a permanent Regional Administrator to join our Ministry of Justice (MoJ) account in the East Midlands, this role is based on-site and will require occasional visits to other prisons and Amey offices in the region (additional mileage will be recoverable). At Amey, we’re supporting our justice client, His Majesty’s Prison and Probation Service (HMPPS) by providing them with safe, clean and efficient prisons. By using our facilities management expertise, we help keep 60 secure premises across England and Wales running smoothly. The Regional Administrator plays an important part in ensuring smooth service delivery by managing diverse administrative tasks. The standard hours of work are 39 hours per week, Monday to Friday. You will be responsible for : Take direction from Regional Operations Managers and Account Manager. Receives and disseminates information to site teams to ensure service delivery. Assist with the delivery of services to the client using a case management system. Input to and maintain spreadsheets/databases/systems and produce and collate reports. Raise purchase orders and arrange payment of invoices. Process and handle confidential information with discretion. Maintain office systems in an orderly manner. Undertake general administrative duties. Support sites within the region when required. Attend meetings and take minutes/notes where required. Collaborative working with colleagues from other regions as required. Responsible for ensuring H&S standards are achieved across the contract. Support both local and business zero carbon programmes, working towards zero carbon in a strategic and lean manner. What makes this role unique is you will provide robust administrative support to the managers within the region, ensuring they have complete visibility of requirements and compliance for all sites. Prison Security Clearance will be required (Amey will support you through this process). We want to hear from you if you have: Excellent ability to manage time-keeping and prioritise workload. Good communication skills. Familiarity with/exposure to management systems or other similar data entry and reporting database applications. Proficiency in Microsoft packages and general IT literacy. Ability to develop and maintain good working relationships. Ideally you will have experience in using Computer Aided Facilities Management (CAFM) systems and/or experience of working in a generalist administration/business support role. In addition to this, it would be desirable if you have strong IT skills and experience working with Excel and pivot tables to help you hit the ground running, although this is not essential as we will provide you with the required development you need to bring you up to speed. What we offer you When you join us, we can offer flexibility, career development, a choice of benefits and support that help you through all life’s ups and downs. It’s the reason why Investors in People put us among the top 1% of employers and we have a competitive reward and benefits program Career Development - Exceptional development and progression plan Pension – Generous Pension scheme which we will contribute to Holidays - Minimum 24 days holiday Bank Holidays Choices - Our flexible benefits scheme is tailored by you, including buying additional annual leave, cycle2work scheme, charity giving and gym membership Save with Amey - Our online voucher portal gives you access to thousands of discounts from leading retailers to help you save on shopping, days out, or nights in. It includes healthcare, free GP service, dental vouchers Social Value - You’ll get 2 Community Involvement Days each year to volunteer for a charity of your choice and further opportunities to support fundraising initiatives We embrace difference and support individuals to work in ways that work best for them. We are committed to working sustainably and by working in partnership with the communities we serve, so people and the planet are protected. Who is Amey? We are a leading provider of full life-cycle engineering, operations, and decarbonisation solutions, for transport infrastructure and complex facilities. Our purpose is to deliver sustainable infrastructure solutions that enhance life and protect our shared future. We combine exceptional expertise in Consulting & Design, Advisory & Analytics, Transport Infrastructure and Complex Facilities to design, manage, and maintain clients’ assets throughout their lifetime. Our leading data and analytics capability enable us to create transformative solutions that strengthen resilience and drive sustainable improvements. To find out more take a look at our website www.amey.co.uk Application Guidance Amey is committed to Inclusion and Diversity. We welcome applications from all suitably qualified candidates, regardless of their race, gender, disability, religion/belief, sexual orientation, or age. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. Please contact our recruitment team at peopleservicesamey.co.uk to discuss any access needs, reasonable adjustments or additional support that may be required at any point during the recruitment process. Apply today – We are excited to hear from you We reserve the right to close this vacancy before the closing date should we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible. LI-JR1