Job Description
EA – Maternity Contract
8 months
An exciting opportunity to support the Chief Executive Officer (CEO) and Chief Underwriting Officer (CUO) of a global insurance firm based in the City of London. You will be responsible for all aspects of administrative support for the CEO and CUO.
What you will help us do
Provide calendar management for the CEO and CUO: Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements
Proactively manage the CEO’s inbox recognising what needs to be dealt with and keeping the CEO on top of tasks
Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects as needed; producing documents, reports, and formatting presentations; collecting and preparing information for meetings, making travel arrangements; and completing expense reports.
Support the CUO with diary, travel arrangements, expenses and work on any special projects they may have
Serve as the primary point of contact for internal and external parties on all matters pertaining to the CEO and CUO, including those of a highly confidential or critical nature
Work closely with the CEO/CUO to keep them well informed of upcoming commitments and responsibilities.
Anticipate needs in advance of meetings, conferences, etc.
Work collegially with all EA’s and PA’s across the group to ensure smooth running of the group Exec team meetings and projects
Support Global Head of HR & Communications where necessary when delegated PA is on leave
Other projects/duties as assigned for the overall benefit of the organization
What you require for the role
Significant executive support experience, including supporting C-level executives
Expert proficiency with Microsoft Office
Strong verbal and written communication skills.
Exceptional organizational skills and impeccable attention to detail
Aptitude to make informed decisions regarding priorities
Ability to complete a high volume of tasks and projects with little or no guidance
Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
Able to maintain a high level of integrity and discretion in handling confidential information
Excellent judgment is essential
Ability to switch gears at a moment’s notice
Open, innovative and inclusive mindset
Collaborative spirit
Results-oriented