Contents Location About the job Benefits Things you need to know Apply and further information Location Recruit and Attract operates a flexible working policy. However, contractual base would be Portsmouth and office. About the job Job summary Recruit and Attract are seeking an Executive Officer to support the day-to-day activities of the Team. It is based in HMNB Portsmouth it is the Head Quarters for all new recruitment of Royal Navy, Royal Marine, Royal Navy Reserves and Royal Fleet Auxiliary candidates. It supports operations around the UK. Civil Servant and Armed Forces Personnel work together to achieve the Head of Recruit and Attract goals. The role includes the management of the in-year-budget and reconciliations, stewardship, and compliance reviews. As a member of the Recruit and Attract Team, the post holder will work collaboratively with their peers and seniors to ensure customer and stakeholder needs are met. The position is advertised at 37 hours per week. Job description As an Executive Officer supporting the Recruit and Attract Team you will help to support the organisation in various activities, including but not limited to any centralised requisitioning, journals and reconciliations, stewardship, and compliance reviews. Your responsibilities will include: Focal point for all Recruit and Attract in-year finance issues. Provide advice and guidance to the delegated budget holders who commit resources and spend money to achieve aims and objectives, to ensure they remain within scope of expenditure approved by Director People & Training to both internal and external stakeholders. Managing and reporting on financial performance up the budgetary chain. Performing monthly In-Year-Workbook reconciliation and ensuring any issues are escalated, populating the agreed format to inform the Head of Recruit and Attract of their financial position. Focal point for Recruit and Attract finance processes General Ledger expenditure requirements and undertaking a monthly check on costs for all departments. Consulting other areas of finance as appropriate, obtaining financial information to deliver the required outcome. Co-ordinating and undertaking the management of Business Cases this includes payments, processing, recording, and monitoring payments and Annual Budget Cycle bid co-ordination the internal bid within Recruit and Attract. Policy lead on candidate and staff travel advising of correct Unit Identification number (UIN). Updating them when not used and keeping Recruit and Attract Standing Orders up to date with the correct ones. Undertake additional duties appropriate to the role and/or grade. Person specification This role is a key part of Recruit and Attract and requires someone who engages with colleagues at all levels to ensure they are passing on the information correctly and understand the mechanisms for delivering their work. The successful applicant will require to have good communication and interpersonal skills as well as being proactive and able to work cohesively with all staff within Recruit and Attract. Essential criteria: Successful relationship building with colleagues across the organisation. Excellent attention to detail, analytical and problem-solving skills. Knowledge of finance systems, processes, and control environments. Ability to work flexibly and respond positively to changing business needs. Working knowledge of Microsoft Office 365. Priority Excel and Word. Desirable: Experience in requisitioning (purchase ledger). Experience of delivering training. Level 4 qualification with AAT, CCAB or CIMA, can be worked on to achieve this requirement in post. There are times that work priorities change at short notice and the post holder will also need to deliver on these requirements. Behaviours We'll assess you against these behaviours during the selection process: Communicating and Influencing Making Effective Decisions Managing a Quality Service Benefits Alongside your salary of £29,580, Ministry of Defence contributes £8,569 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97% Free access to gymnasiums and fitness classes Free on-site parking. Discount Schemes Access to Employee Assistance Program 8 days Public holidays plus 1 privilege day for the Kings Birthday. Navy Command offers support and development in your career. This includes working towards membership of professional bodies and / or apprenticeships, that you undertake as part of your role. 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years' service. Special Paid Leave to volunteer up to 6 days a year. Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements. The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. MOD Recruitment Satisfaction Survey We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights. Things you need to know Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. This vacancy is using the Success Profiles and will assess your behaviours and your experience. Candidates will be required to provide a statement of suitability. (500) Candidates will be required to provide CV details to include job history and qualification details. When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected. At Interview candidates will be assessed against the following Behaviours: Communicating and Influencing Making Effective Decisions Managing a Quality Service The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3mod.gov.uk. As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. Applicants are advised that the post they are applying for is included within the Armed Forces Recruitment Programme (AFRP) and although not amongst those which may transfer to a new employer, it may be affected or impacted by the outcome of the programme Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window). See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This job is broadly open to the following groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). Apply and further information This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job contact : Name : Beverley Gent Email : beverley.gent101mod.gov.uk Recruitment team Email : DBSCivPers-Resourcingteam3mod.gov.uk Further information Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address:, Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: infocsc.gov.uk. Attachments 22_0656 NC Applicant guide A4 V2 - Digital Opens in new window (pdf, 4136kB) Candidate Information june 2024 Opens in new window (docx, 31kB) Share this page Print Email Facebook Twitter LinkedIn GMail