Job Description
Job title: Executive Assistant to Warden of Rhodes House
Location: Rhodes House, Oxford, office based
Contract: Fixed Term Contract 18 months
Hours: Full time
Salary: £35,000-40,000
Reports to: Head of Warden/CEOs Office
We have a fantastic opportunity for an Executive Assistant to Warden to join the Rhodes Trust, Oxford. This role will work with the Head of the Warden/CEOs office, in support of the Warden/CEO of Rhodes Trust. The postholder will work closely with a broad range of stakeholders across the Trust and partner programmes, managing and prioritising a busy and varied workload.
We are looking for the successful candidate to start with us as soon as possible.
About the Rhodes Trust
The Rhodes Trust is an educational charity which offers Rhodes Scholarships to exceptional students from around the world to come and study at the University of Oxford. Our mission is to build a better world through global fellowship programmes that develop and connect compassionate, innovative, and public-spirited people committed to solving humanitys challenges.
In recent years, we have also partnered with several other remarkable organisations to create the Mandela Rhodes Foundation, Atlantic Institute, Schmidt Science Fellows, RISE and Oxford Next Horizons.
The role will be responsible for:
Work with the Warden and Head of the Wardens Office to effectively manage the Warden and Wardens Office inboxes
Work with the Head of the Wardens Office to proactively manage the Wardens diary; scheduling and maintaining all details efficiently and effectively while anticipating opportunities to ease demands on the Wardens time
Co-ordinate diary and travel matters for maximum efficiency and ease and making the Head of the Wardens Office aware of any potential issues as soon as possible; taking responsibility for the planning, management and scheduling of often complex and demanding priorities
Ensure, in collaboration with the Head of the Wardens Office, clear and efficient communications on behalf of and for the Warden, including promptly and respectfully managing communications directed to and from the Warden, with urgent matters addressed as such
Ensure the Warden is appropriately prepared for engagements, including briefing materials, meeting space, refreshments and travel arrangements
Role modelling the Trusts organisational values of commitment, inclusion, belonging, growth and innovation
Carrying out any other duties relevant to the role, as requested
A deep commitment to the values, ethos and mission of the Rhodes Trust
Please refer to the job description for more responsibilities
Person Specification
Committed to excellence and respect in all matters and materials, including exceptional attention to detail
Professionally service-minded, attentive and adaptive
Transparent, honest and effective communicator
Highly collaborative, with a positive, can-do approach
Flexible; prepared to pivot to another task at short notice if required
Volunteers without prompts to assist as and when required
Skills and experience
Experience of operating at a similarly high level in support to an Executive Director or CEO, including proven experience of effective task, diary and inbox management
Exceptional critical thinking, writing abilities and presentation skills are essential, with scrupulous attention to detail
Strong organisational and administrative skills with a proven ability to excel in the face of exceptionally high standards and tight deadlines
Comfortable working on a global scale and with international stakeholders
Outstanding IT skills including a keenness and aptitude to use IT to enhance efficiency
Proven ability to maintain confidentiality and exercise discretion, tact and sensitivity; the ability to handle personal information with an awareness of data protection requirements
Please refer to the job description for more responsibilities
Benefits of working here
We are a global organisation and we use our deep connections across the world to bring together people of different backgrounds and viewpoints. We encourage our staff to challenge each others thinking and generate new ideas.
30 days annual leave (pro rata) plus 8 bank holidays
Competitive pension scheme
Generous family leave schemes
Private health insurance
Employee Assistance Programme
Personal development opportunities
Additional benefits, such as free access to the University's gardens, parks, libraries and museums, and University staff discounts in shops across Oxford.
Cycle to work scheme
Electric car scheme
If you would like to find out more, please click apply to view the full job description and to find the link to apply. Please send us your CV and a covering letter. Please note, this advert will close on 12 March 2025.
If you have any issues with submitting your application, please email theRecruitment team.
The Rhodes Trust is an equal opportunity employer. We warmly welcome applications from talented people of diverse backgrounds and appoint without regard to age, disability, gender, gender identity, gender reassignment, sexual orientation, pregnancy or maternity, parental status, marital or civil partner status, race, colour, ethnic or national origin, nationality, religion or belief.
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