Our Ways of Working Principles:
We believe that most of us do our best work when we work together, but we know that everyone works in different ways, and quite frankly, has other commitments and responsibilities outside of work.
As we further adjust to hybrid working, we want to take what we've learnt from working remotely and keep the flexibility that's enabled us to thrive and keep driving our business forward.
We have some core principles which support us in this:
Do what’s right
Trust & give permission
Delivery matters
We understand ways of working can look different based on your role, team and you as an individual so we are here to support and discuss this with you during the interview process.
Job Overview
The In-House Facilities and Project Manager will be responsible for ensuring the efficient and effective operation of the company’s facilities, managing day-to-day operations, and leading various internal projects. This position is key in ensuring that Tamworth fulfilment/warehouses is functional, safe, and conducive to productivity, while maintaining cost efficiency and supporting the company’s growth.
Key Responsibilities
* Facility Management
* Oversee day-to-day operations of facilities, ensuring the building, systems, and equipment are functioning properly.
* Conduct regular inspections of the office premises, identifying areas needing repair or improvement.
* Ensure compliance with health, safety, and environmental standards.
* Manage office supplies, ensuring they are adequately stocked and properly maintained.
* Coordinate office cleaning, maintenance, and security services.
* Project Management
* Lead facility-related projects such as office renovations, relocations, and improvements, ensuring they are completed on time and within budget.
* Coordinate with various departments to ensure facilities projects align with company needs.
* Ensure smooth communication with contractors, vendors, and service providers.
* Budget Management
* Prepare and manage the budget for facilities management, monitoring costs, and identifying areas to optimize expenses.
* Forecast and track project budgets, ensuring cost-effective solutions.
* Vendor & Contractor Relations
* Manage relationships with external vendors and contractors to ensure service delivery meets company standards.
* Negotiate contracts and agreements with service providers to maintain competitive pricing.
* Employee and Stakeholder Interaction
* Act as the main point of contact for any facilities-related concerns or requests from employees.
* Work closely with internal teams to assess workspace needs and ensure they are met.
* Provide regular updates to senior management on the status of ongoing projects and facility-related operations.
Skills and Qualifications
* Experience: Minimum of 5 years in facilities management, project management, or operations, with at least 2 years in a managerial role.
* Technical Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint), facility management software, and project management tools.
* Project Management: Strong knowledge and experience in leading and executing facilities-related projects from conception to completion.
* Communication: Excellent interpersonal and communication skills, with the ability to manage both internal teams and external vendors.
* Problem-Solving: Strong troubleshooting skills and ability to address facilities-related issues promptly.
* Leadership: Proven leadership skills, capable of managing a small team and collaborating across various departments.
Personal Attributes
* Detail-oriented and organised.
* Able to prioritise tasks in a fast-paced environment.
* Proactive and able to anticipate issues before they arise.
* Strong negotiation skills with a customer-oriented approach.
* Ability to maintain discretion and confidentiality in dealing with sensitive information.
Working Conditions
* Full-time, on-site position. Tamworth
* Occasional evening or weekend work may be required during our Peak times.
Want to hear more?
Find out more about Moonpig Group and what it has to offer here!
Moonpig’s Commitment to Equality, Diversity and Inclusivity
At Moonpig Group, we’re committed to creating an inclusive and caring culture with brilliant people who feel a real sense of belonging. We welcome and celebrate all diverse backgrounds to Moonpig Group, from working parents who need flexibility with their hours to individuals who are neurodiverse and prefer to work a certain way.
We’re proud to have several employee-led committees within our organisation, including the LGBTQ+, Gender Balance, Neurodiversity and our EMBRACE (Educating Myself for Better Racial Awareness and Cultural Enrichment) Committees.
We’ll continue to push for diversity and that sense of belonging so that all Moonpig Group employees feel safe and comfortable to be their true authentic self at work.
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