We are looking for a full time Contract Support (Facilities Administrator) Monday - Friday, 40 hours per week. This is a site based role.
You will play a vital part in the effective running of our customer contract and will work closely with managers, front line employees, subcontractors and our customer in a very busy, fast paced service-led environment.
Main activities:
* Carrying out all administration to support the effective running of our maintenance contract
* Carrying out invoicing processes in line with contractual payment terms
* Ensuring electronic and paper records, including timesheets are completed by the front line teams
* Working closely with Managers and Finance to support all financial processes relating to the contract and co-ordinating any additional costs relating to suppliers or subcontractors
* Managing all queries from both internal and external customers through to conclusion
* Liaising with internal departments including Helpdesk
* General administration including; data entry into various systems, generating reports
Requirements:
* Strong administrative skills/ experience
* Previous experience of undertaking basic financial support – invoicing/WIP/inputting timesheets and expenses
* Basic commercial awareness – working within SLA’s and KPI’s
* Microsoft Office IT Skills inc. Excel
* Able to effectively communicate with employees, external visitors and our client face to face
Benefits:
* 23 days holiday plus Bank Holidays, plus the ability to purchase 1 weeks additional leave per annum
* Life Assurance
* Flexible Benefits Scheme – including eye care voucher, store discounts for major retailers, salary sacrifice electric car vehicle lease scheme, personal IT equipment loans, impartial financial/savings guidance
* Access to wellbeing programmes
* Employee recognition programmes which reward exceptional achievements
* Employee Referral bonus with generous bonuses for ‘referring a friend’
* The opportunity to use one working day per year volunteering to help the local community
* Employee Assistance Programme - free, confidential 24/7 365 support on all lifestyle matters
* Full induction and training
* Smartphone and Tablet/laptop
* Access to our extensive career portal with career planner tool and online learning
We’re committed to treating all our job applicants fairly and with respect. If you need adjustments, we're happy to discuss that with you. Please contact our talent acquisition team in confidence.