Responsibilities:
* Uploading, reviewing and approving invoices submitted in Chrome River and ensuring all coding is correct.
* Processing and paying referral fees.
* Approving office payment requests (disbursements).
* Reconciling Counsel Fees as per what is posted to the ledger.
* Ability to read vendor and client ledgers.
* Monitoring disbursements, posting to specific matters on the portal and processing payments.
* Answering the telephone with queries from the wider firm and external vendors/clients.
* Ensuring all emails in the various AP mailboxes are responded to and dealt with timely, with a max turnaround time of 48 hours.
* Invoice Processing: Manage the full cycle of accounts payable operations including processing invoices, verifying accuracy, obtaining approvals, and entering data into the accounting system.
* Payment Processing: Coordinate and execute payment runs, ensuring timely and accurate disbursement of funds to vendors and suppliers while adhering to payment terms and company policies.
* Vendor Management: Maintain relationships with vendors and suppliers, address inquiries and discrepancies, negotiate payment terms when necessary, and resolve issues in a timely manner.
* Expense Reporting: Review and reconcile employee expense reports, ensuring compliance with company policies and appropriate documentation.
* Month-end Close: Assist with month-end close activities, including reconciling accounts payable transactions, preparing accruals, and providing necessary reports to management.
* Compliance: Ensure compliance with legal and regulatory requirements, including tax regulations, VAT, and other financial regulations relevant to accounts payable processes.
* Process Improvement: Identify opportunities for process improvements and efficiency enhancements within the accounts payable function, implement best practices, and contribute to overall departmental goals.
* Team Leadership: Provide guidance and support to junior accounts payable staff, including training, mentoring, and overseeing their day-to-day activities.
* Reporting: Generate and analyze accounts payable reports to track key performance indicators, monitor vendor performance, and provide insights to management.
* Audit Support: Assist with internal and external audits by providing documentation, explanations, and support as needed.
To be effective in this role the person will need the following:
* Minimum of 5 years of experience in accounts payable or relevant finance roles, preferably within the legal industry.
* Strong knowledge of accounting principles, practices, and regulations.
* Proficiency in accounting software (e.g., Thomson Reuters Elite 3E, SAP, Oracle, QuickBooks) and MS Excel.
* Excellent communication skills, both written and verbal.
* Ability to prioritize tasks, meet deadlines, and work under pressure.
* Attention to detail and high level of accuracy.
* Strong analytical and problem-solving skills.
* Leadership and team management abilities.
Company Core Values:
Aspire: To challenge convention, an entrepreneur with energy for change. To be the best we can be.
Innovate: To creatively evolve our working practices, use our revenue and resources in a virtuous cycle of improving our people, systems and growth.
Integrate: Bring together people and systems into a cohesive force.
Commit: To work with integrity and invest in long term relationships, creating a strong market position and delivering sustained commercial advantage.
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