South West Yorkshire Partnership NHS Trust
The West Yorkshire Adult Secure Provider Collaborative are a group of providers: South West Yorkshire Partnership NHS Foundation Trust (SWYPFT), Bradford District Care NHS Foundation Trust (BDCFT), Leeds and York Partnership NHS Foundation Trust (LYPFT), Cygnet Health Care, and In Mind Healthcare Group working together to improve adult low and medium secure services across West Yorkshire.
The Provider Collaborative (PC) is working with service users, service providers, and commissioners to lead the commissioning, governance, and delivery of adult secure services, focusing on providing outstanding care, reducing the length of time people are in hospital, and enhancing the community offer to sustain people in the community and prevent admissions.
An exciting opportunity has arisen for a highly motivated individual to provide administrative and project support to the collaborative.
At the time of advertising, this role does not meet the minimum requirements (salary threshold or occupational requirements) set by UK Visas and Immigration to sponsor candidates to work in the UK. For this reason, unfortunately, we are unable to sponsor anyone on a visa for this role at this moment in time.
All employees of the Trust are strongly encouraged to be fully vaccinated against COVID-19 to protect patients.
Main duties of the job
The successful candidate will support the functioning of the provider collaborative by providing administrative functions, such as scheduling meetings, minute-taking for senior PC meetings, and managing the diaries for key members. The role will also lead the administrative support to the Provider Collaborative's business planning and project functions, scheduling project groups, updating project plans/spreadsheets, action plans, and coordinating stakeholder events. The role will be responsible for extracting data from reporting systems (patient records, national case managers system, and Excel databases) and building reports in collaboration with the PC's Business Intelligence Lead.
The role will also provide support to our single point of access, which is the access point for all patient referrals. This will involve adding patient information onto electronic record systems, tracking referral progress, monitoring our email inbox, and responding to referrers with progress updates.
We work flexibly between home and at the Trust's Fieldhead Hospital site.
About us
We are a specialist NHS Foundation Trust that provides community, mental health, and learning disability services for the people of Barnsley, Calderdale, Kirklees, and Wakefield. We also provide low and medium secure services and are the lead for the West Yorkshire secure provider collaborative.
Our mission is to help people reach their potential and live well in their communities. We do this by providing high-quality care in the right place at the right time. We employ staff in both clinical and non-clinical services who work hard to make a difference to the lives of service users, families, and carers.
We encourage and welcome applications from all protected characteristic groups; we value diversity and want our workforce to be reflective of our communities.
Being a Foundation Trust means we're accountable to our members, who can have a say in how we're run. Around 14,300 local people (including staff) are members of our Trust.
Join us, and you will be one of over 4,500 staff committed to supporting and improving the mental, physical, and social needs of the thousands of people we meet and help each year.
We are committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults and expect all colleagues and volunteers to share this commitment.
We do reserve the right to close the vacancy before the advertised closing date if necessary, so please apply as soon as possible.
Job responsibilities
To be responsible for providing day-to-day administration for the Provider Collaborative and a support service to projects within the Provider Collaborative team, identifying solutions & resolving day-to-day project administration problems, acting as the first point of contact for enquiries, supporting meetings, and undertaking basic facilitation. The role will maintain project documentation, train newly appointed staff, and support others in project tools and documentation.
Be responsible for providing and coordinating a comprehensive support service to the Provider Collaborative and projects, including general administration, project scheduling, and basic facilitation using agreed service improvement tools and techniques.
Utilise significant personal initiative to deal with issues on behalf of the Provider Collaborative team and process matters arising on a daily basis, taking appropriate action to ensure urgent issues are dealt with appropriately.
Communicate complex information clearly and effectively within the team and others using a range of influencing and negotiating skills, receiving, handling, and forwarding as necessary incoming and outgoing correspondence.
To lead on agreed aspects or stages of a project as directed and supported by the Associate Director Provider Collaboratives & Planning and the Provider Collaborative team.
Maintain project procedures to effect the efficient operation of the project support facility, including the development and maintenance of the Project Information and Management systems, monitoring progress of business cases and service improvement projects.
Collect and produce statistical, project, and other information on an ad-hoc and regular basis and prepare reports for circulation within the team and the wider organisation.
Monitor progress of projects and set up scheduling processes for project plans using MS Project, Excel & Access, mind mapping software, and SharePoint.
Person Specification
Special Knowledge and Skills
* Excellent interpersonal and communication skills (written and verbal)
* Excellent command of grammar/spelling/punctuation
* Ability to work under pressure and prioritise own workload, often working to tight deadlines
* Ability to use own initiative and work with minimal supervision
* Ability to accept change
* Ability to work methodically and with accuracy
* Excellent organisational and planning skills
Personal Attributes
* Ability to work flexibly to meet the needs of the position
* Ability to travel across the Trust as appropriate to the role
Physical Attributes
* Ability to undertake the duties and demands of the post. A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
Experience
* Project Management support skills to include experience of providing project support to a busy project team
* Experience of taking minutes and reproducing to accurate levels
* Experience of data analysis & writing reports
* Experience in the use of email and internet/intranet navigation
* Experience of using Microsoft Project, Word, Excel, Access, and PowerPoint
* Experience of using Microsoft Visio
Qualifications
* Diploma level qualification or identifiable equivalent experience of project management
Employer name
South West Yorkshire Partnership NHS Trust
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