Job Title: Service Administrator
Location: Edinburgh Airport
Salary & Hours: Monday to Friday 40hrs/ week. Paying £31,851
Job Summary:
The Administrator is responsible for ensuring the smooth and efficient execution of administrative processes, with a focus on managing work orders, processing job cards, and supporting customer invoicing. This role requires strong coordination with colleagues and customers, ensuring accuracy and compliance in all administrative tasks.
Key Responsibilities:
Work Order Management:
Ensure work orders are fully completed, including all necessary parts and subcontracted services.
Raise and manage work orders for subcontracting as required.
Process invoices and generate purchase orders where applicable.
Consolidate work orders, ensuring chargeable items align with customer contracts.
Create proforma invoices for customer review before invoicing.
Resolve queries with customers and the Operations Manager.
Monitor Work In Progress (WIP) reports and update work order statuses.
Administrative Support:
Provide support during audits and assist in report generation (weekly/monthly).
Maintain accurate records and filing systems.
Input operational data (e.g., timesheets, engine hours, fueling records) into SAP.
Order and manage parts inventory, process deliveries, and coordinate subcontractors.
Take meeting minutes when required.
Manage office supplies, handle mail, and oversee petty cash.
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