Business Assistant Analyst - Legal Group - Global Lending, Legal Technology & JPMSE Legal
Position Overview:Business Assistant Analyst to provide strategic support to 3 Legal Managing Directors across Global Lending, Legal Technology and Head of JPMSE Legal /Senior Country Counsel Germany, which incorporates support in our EMEA ex-UK locations and responsibilities for managing our in house legal secondee process, alongside support to the Capital Markets group. This high-impact role involves collaboration with top-tier Legal leaders and senior counterparts across the firm, delivering a complex global facing set of responsibilities, and supporting to drive key business objectives. The ideal candidate will possess exceptional leadership and relationship management skills, with the ability to navigate a dynamic, multinational business landscape.
Key Responsibilities:
* Strategic Executive Support:
o Full ownership of executive diary and time management, coordinating with global senior stakeholders to optimize scheduling and logistics.
o Provide executive support to Global Practice Group heads and senior leaders within the Legal department.
o Adhoc support to broader team
o Regional ownership for secondee process
* Leadership in Business Relationship Management:
o Act as a point of contact for outside counsel on behalf of senior lawyers.
o Cultivate and maintain strategic business relationships across the organization, partner with Business Management Office and broader support groups
o Management of onboarding/offboarding secondees to the legal Department.
* Global Event and Meeting Leadership:
o Lead the planning and execution of high-profile events, including offsites, town halls, and legal conferences.
o Direct logistics and agenda management for senior executive visits, collaborating with cross-functional teams and counterparts.
* Talent Acquisition and Development Oversight:
o Support Global Senior Stakeholders with the legal recruitment strategy, ensuring alignment with HR process.
o Spearhead onboarding and orientation programs for new joiners, in partnership with business management and other functional groups.
* Comprehensive Travel and Financial Management:
o Coordinate complex global travel logistics, including flights, Visa’s, accommodation, and ground transportation.
o Manage travel budgets, pre-authorizations, and expense processing within corporate policy.
o Legal Expense and Invoice management
* Advanced Documentation and Reporting:
o Prepare pre-meeting materials, create PowerPoint presentations, and support legal documentation processes.
o Manage practice group organizational charts, headcount forecasting, and strategic reporting.
o Proactive management of confidential external, time sensitive correspondence.
* Process Innovation and Implementation:
o Develop and implement innovative processes for filing systems, budget tracking, and stakeholder engagement in line with Practice group requirements.
o Oversee the management of legal technology and applications, ensuring optimal utilization.
* Executive Training and Mentorship:
o Implement and champion a "Train the Trainer" program to support VP lawyers.
o Enhance administrative capabilities across the legal team in partnership with the Assistant Supervisor.
* Industry Leadership and Initiative:
o Stay informed about industry trends and become an integral part of the legal group.
o Active group participations in Legal focused initiatives.
o Lead and participate in business resource groups and initiatives.
o Drive organizational culture and engagement.
Essential Skills and Experience:
* Proven ability to build and maintain strong relationships at all organizational levels.
* Expertise in complex global diary management with full competency in Outlook.
* Strong judgment and ability to manage competing priorities effectively.
* Executive-level in person communication skills through various modes.
* Experience in arranging complex, multi-leg International travel itineraries.
* Proactive problem-solving skills with the ability to offer independent solutions.
* Advanced technical capabilities, strong awareness of firms Technology.
* Professional and polished demeanour, maintaining composure under pressure.
* Positive, common-sense attitude with a strong desire to learn and collaborate with Business Assistants and support groups in person and across remote locations.
* Flexibility and adaptability to change, with the ability to pivot quickly.
* Initiative-driven, ensuring tasks are completed with a deadline driven approach, without prompting.
* High attention to detail and full ownership to completion.
* Strong teamwork ethic, capable of building and maintain networks and ability to cover additional roles and responsibilities.
* Ability to quickly understand the organizational landscape and key stakeholders.
This role offers the opportunity to work in a fast-paced, global environment, supporting senior leaders and contributing to the success of our Legal functions.
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.
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