We have a really great opportunity available to work with one of our clients, a small, yet really friendly company based on the Wirral. They are seeking an experienced Office Manager to join their team on a full-time, permanent basis. This role also includes marketing - using social media, the website, and newsletters to really highlight the fantastic work that the company does. You'll also enjoy proactively building relationships locally, whether that be with businesses, colleges, suppliers etc.
Hours: 35 hours per week, Monday to Friday
Pay: £25000 to 28000 per annum
Responsible for: Assistant Administrator
Work base: Birkenhead office with occasional home working
They are looking for a personable, motivated and professional individual who enjoys a busy, yet rewarding role. Providing a friendly service to office visitors, and maintaining high standards of administration support to the rest of the team. Marketing and growing local partnerships and awareness is a key part of this role.
Key responsibilities
* Play a key role in team meetings, setting agendas, logging actions and following up with tasks
* Develop administration processes and procedures to meet new and emerging needs
* Marketing - overseeing online social media pages, websites, newsletters ensuring the company have visibility online
* Partnerships - building relationships locally with other businesses, communities, colleges etc
Communication
* Monitor and respond to enquiries on email, website and the telephone. Direct enquiries to other staff members where appropriate
* Ensure any public facing information is accurate and up-to-date including print media. Lead on the timely publication of our bi-monthly newsletter. Agree and coordinate input from the whole team. Create final copy and liaise with printer.
* Support the development and implementation of the communication strategy. Oversee and create website and social media content to keep people up-to-date and engaged
Finances
* Make and take payments, including creating and issuing invoices, online banking, Maintain petty cash records.Prepare cash and cheques for banking.Log income and expenditure
Office Management
* Line management of Assistant Administrator and Cleaner/Housekeeper
* Monitor office staffing levels and organise cover as required
* Administer staff training records and requirements. Book training when needed. Control office resources and consumables, sourcing supplies in an efficient and cost-effective way
* Facilities management. Deal with problems, manage building maintenance, organise cyclical services and liaise with landlord, suppliers and service providers.
Essential Requirements
* Skills/abilities Excellent IT skills - proficient in the use of Microsoft Office applications (Word, Excel, Outlook, Power Point, Access, Teams) and an ability to use new or unfamiliar software
* Thoroughness and attention-to-detail
* Ability to build rapport with people from diverse backgrounds
* Excellent verbal and written communication skills
Knowledge and qualifications
* Grade C or above GSCE in Maths and English
* Level 3 Qualification
* Marketing experience
* Experience of undertaking financial admin
* Experience of setting up/ maintaining office systems
* Experience of social media and website content and planning
* Line Management experience
This post is subject to an enhanced criminal records check.
Roberts Webb Recruitment are acting as a Recruitment Agency in relation to this vacancy