Job Overview
* To operate as a centralised department providing a comprehensive administration service and functions within the Trusts’ Localities.
* The service will ensure the timely and accurate recording of all activity across services using Trust information systems.
* The service will require a team approach to ensure cover for absence across all services / locations.
* Post holders, as appropriate, will be required to provide administration duties on behalf of these services.
* Due to the nature of the role, a strong emphasis is placed on safeguarding confidentiality, which forms a pre-requisite for every Administration Assistant / Ward Clerk.
* The Post Holder will be required to work on a rota system to cover core office hours, where appropriate.
Main duties of the job
* You will be required to handle incoming and outgoing telephone calls to the multi-disciplinary clinical staff and managers in a polite and efficient manner.
* You will be responsible for ensuring all correspondence is accurately and appropriately presented using Trust and department procedures.
* To manage and organise your own time and work efficiently and adhere to deadlines to enable the smooth running of the department.
* Advanced keyboard skills and knowledge of current electronic equipment facilitating a remote working environment.
Working for our organisation
EPUT are looking for motivated staff who share our Trust values of Care, Learn, and Empower. In return, EPUT can offer you a range of benefits and development including:
* Season Ticket Loans
* NHS discounts for staff
* Excellent Training facilities and opportunities
* Buying and Selling annual leave scheme
* The opportunity to work bank shifts and expand knowledge and experience in other areas
* Salary Sacrifice schemes including lease cars and Cycle to Work
* Day One Flexible Employer
The Trust supports and actively encourages flexible working for all employees. We offer many options, and you are encouraged to ask the recruiting manager what is possible for this role. If appointed, you will have the opportunity to apply for a flexible working request from the first day of your employment.
Please note: staff who are formally at risk within the organisation will be given priority in securing alternative employment. Should it come to light that a post being advertised by the Trust is considered ‘suitable alternative employment’ to an individual who is at risk, the recruiting manager will be advised, and the post will be withdrawn from NHS Jobs.
Use of Artificial Intelligence (AI)
Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used, then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.
Important Professional References
Make sure that as a part of your application you have professional references with business contact information covering your last three years of employment history. We are unable to accept personal or character references.
As a newly appointed employee, you are responsible for incurring the cost of your initial DBS check relevant to your post; the amount will be deducted from your first salary with the Trust.
Applications for Job Share are positively welcomed.
Equal Opportunities Employer
Our Trust is an Equal Opportunities Employer. We particularly welcome applications from people with experience of using mental health services. We also hold the Disability two tick symbol and have made the pledge to commit to employing more people with learning disabilities; we encourage people with a disability to apply. If you require this application form in another format, i.e., Braille or audio tape, please contact the Recruitment Department on 01375 364513 or email epunft.recruitment.adverts@nhs.net and we can arrange for this to be dispatched to you.
The Trust has the right to expire vacancies prior to the closing date if they so wish. The Trust makes every attempt to contact all applicants, and we strongly advise that you check the email account registered with NHS Jobs regularly. We would advise, however, due to the high number of applications we receive, that if you have not heard from us within three weeks of the closing date, your application has been unsuccessful on this occasion.
We are committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults, and expect all staff to undertake this commitment. Applicants will be subject to robust safer recruitment processes.
Covid Vaccination
Although Covid vaccinations are no longer a mandatory requirement within the NHS, we continue to encourage and support the vaccination uptake as this remains the best line of defense against Covid-19. The safety of our staff and patients is a top priority for us at EPUT.
If you would like to book a Covid vaccination or would like more information, please contact us by emailing epunft.cv19hr@nhs.net.
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