Overview
Gallagher Re is recruiting a highly organised and proactive individual to provide Maternity Leave cover as an Executive Assistant supporting our Global Chief Financial Officer. We are looking for a professional that is highly engaged and motivated to join us. You will be part of a fast-paced team and be responsible for administration, organisation, problem-solving, and providing assistance as needed. The role entails regular interaction and engagement with senior stakeholders across our global business. The ideal candidate will be someone who is detail-oriented, organised and proactive in providing day-to-day support. This role is based in London and will need to be in the office for a minimum of 3 days a week. The successful candidate will ideally have experience as an EA supporting Senior Executives and also office management. How you'll make an impact Providing comprehensive administrative assistance Diary management and meetings scheduling in MS Outlook Attending internal meetings to run the agenda and, to take and distribute minutes Arranging business travel including international visas Assist with the preparation and editing of presentations, reports, and other documents. Completing expense claims Extensive liaison with senior Gallagher Re Executives Formatting MS Word documents and creating PowerPoint presentations, researching and liaising with internal teams for content Booking meeting rooms and catering Responsible for supporting the recruitment and onboarding of new members to the team Administration and logistics for team meetings and events, collaborating with internal and external providers as well as onsite support Coordinating with EA’s and administrative assistants across our global business, managing workflow About You Experience of working within a EA and office management role Solid understanding of Microsoft Windows applications and Microsoft Office Capable of working under tight deadlines and great at organising and prioritising workloads Ability to handle sensitive and confidential information with discretion Excellent communication and interpersonal skills Attention to detail and accuracy Flexibility and adaptability to changing priorities and deadlines Eligible to work in the UK Please note this is a temporary position with a fixed duration of 12 months. Compensation and benefits On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits. Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve: Minimum of 25 days holiday, plus bank holidays, and the option to ‘buy’ extra days Defined contribution pension scheme, which Gallagher will also contribute to Life insurance, which will pay 4x your basic annual salary, which you can top-up to 10x Income protection, we’ll cover up to 50% of your annual income, with options to top up Health cash plan or Private medical insurance Other benefits include: Three fully paid volunteering days per year Employee Stock Purchase plan, offering company shares at a discount Share incentive plan, HMRC approved, tax effective, stock purchase plan Critical illness cover Discounted gym membership, with over 3,000 gyms nationally Season ticket loan Access to a discounted voucher portal to save money on your weekly shop or next big purchase Emergency back-up family care And many more…