A fantastic opportunity has arisen for a Finance Assistant to join a growing medical communications agency. The successful applicant will be an integral part of a diverse team of employees developing and maintaining outstanding, ‘world class’ service relationships with clients, experts, suppliers and internal teams. Reporting to the Associate Finance Director and working with them to provide efficient and accurate finance and administrative support to the wider business, successfully, on time and within budget, you will be required to administer the following duties: Create job codes as required for projects and add them to Xero Close job No’s in Xero Process accounts payable invoices daily in iCompleat (auto transfer to Xero) Credit card reconciliation Add job no’s supplier invoices in Xero Prepare the payment run in Xero - twice monthly cycles Raise sales invoices to our clients in Xero & Ariba (client system) Monitor AR and minimal credit control from time to time Assist AFD with the month closing Assist in the preparation of the monthly MA reports Basic Reconciliation/account analysis Order childcare vouchers monthly in line with payroll instructions Holiday/Sickness/Absence cover for travel arrangements for our teams for the Office & Operations Manager Generate purchase order numbers for regular suppliers/freelancers monthly Answering calls on the main line (shared responsibility with the office & ops manager) Any other ad hoc finance and administrative duties when required to support the business Teamwork Crucial roles within the business, Associate Finance Director/Managing Director/ Office & Operations Manager Communicate effectively with team members across the company understanding the key roles played by the client/internal teams Drive and uphold Highfield's core values Professional Integrity when working with colleagues across the company Business focus Consider innovative solutions that could benefit Highfield Consider new approaches Highfield could use for the smooth operation of the business Self-focus Be a team player Show drive and proactivity when undertaking duties/tasks Have a solutions-orientated approach to new challenges Seek to learn and develop in the role, working with your line manager on your objectives Be flexible and adaptable in your approach, prioritising work appropriately and seeking help where needed Experience and skills Previous, recent experience in a similar role essential Minimum 5 years’ experience in transactional finance Strong understanding of transactional finance & basic bookkeeping Accuracy & attention to detail Exceptional communication skills (verbal and written) Must be a self-starter who is able to get things done efficiently and independently Ability to balance multiple projects and prioritise tasks while remaining highly organised Proficient MS Office skills in Excel and Word Strong understanding of finance packages/software Xero highly desirable but not essential