The role
We are recruiting an Operations and Executive Assistant to join our dynamic, ambitious, and fast-growing Global Engagement Division (GED). As a team we are all motivated by the impact of our work and our shared vision to ‘embed a culture of engagement and philanthropy at the heart of the University, with alumni and friends working seamlessly with University staff and students to transform lives’.
The role of the Operations and Executive Assistant is to provide administrative support to two Associate Pro Vice-Chancellors, The Operations Officer and the wider GED team. The role balances the peaks and troughs of different administrative support activities and provides support to the wider Divisional team, under the direction of the Manager to deliver the most effective service across the range of activities the Division provides.
What will you be doing?
* Diverse array of administrative and logistical tasks, ensuring smooth and efficient division operations.
* Manage purchasing, invoicing, and coordinate recruitment efforts.
* Organise international and national travel with detailed itineraries.
* Expertly orchestrate and coordinate complex meetings with internal and external stakeholders.
* Pivotal support figure across the division, contributing to critical functions.
* Multitask and stay organised while supporting two Associate Pro Vice Chancellors.
* Showcase versatility and adaptability in a dynamic environment.
* Make a real difference in day-to-day team operations and maintain high standards.
* Foster seamless collaboration between various stakeholders.
You should apply if
* You have experience of administration systems or processes from working in an administrative role.
* You are approachable, personable, and confident working with a wide range of internal and external contacts, and senior members of staff.
* You are able to prioritise work calmly under pressure and to meet deadlines, managing several different tasks at any one time.
* You have a good degree of computer literacy including word processing, Excel, email and ideally database experience.
* You have a strong belief in the importance of universities and their role in society.
Why choose us? Join a top-ranked UK research university, offering a hybrid work environment, competitive pay, and flexible working arrangements. Benefit from attractive perks, a generous pension scheme, and access to development and well-being programs.
If you're driven, proactive, and eager to contribute to the success of our team, we encourage you to apply!
Additional information
This advert will close at23:59 UK timeon 01/12/2024
For informal queries please contact Joe Crofton, Joe.crofton@bristol.ac.uk
Our strategy and mission
We recently launched our strategy to 2030 tying together our mission, vision and values.
The University of Bristol aims to be a place where everyone feels able to be themselves and do their best in an inclusive working environment where all colleagues can thrive and reach their full potential.
We want to attract, develop, and retain individuals with different experiences, backgrounds and perspectives – particularly people of colour, LGBT+ and disabled people - because diversity of people and ideas remains integral to our excellence as a global civic institution.
JOB NUMBER
SUPP111853
CONTRACT TYPE/WORK PATTERN
Fixed-term / Full time
POSTING END DATE
01 Dec 2024
FACULTY/DIVISION
Global Engagement
SALARY
£27,344 - £31,387
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