RECEPTIONIST / ADMIN - JOB DESCRIPTION 2025 About Transvac Transvac is a world leader in providing innovative, custom-designed Ejector systems for the process industries. With 50 years of experience and thousands of Ejectors supplied, we have built a strong reputation backed by a comprehensive list of worldwide references across various industries, including energy, oil & gas, water, chemicals, food, and pharmaceuticals. As both a designer and manufacturer, Transvac maintains full control over the design, raw material procurement, manufacturing, scheduling, and testing processes. We are currently seeking a RECEPTIONIST / ADMIN person to join our busy Head Office in Alfreton, Derbyshire. Key responsibilities include: Covering reception, answering the phone, and transferring calls Meeting and greeting clients and visitors, arranging refreshments and lunches when necessary Filing, scanning, photocopying Handling both incoming and outgoing post Be responsible for the maintenance of the archives. Monitoring the office clock in system and prepare daily reports, logging holiday / absence requests Maintain stationary levels and place weekly order, ordering / Maintaining the company printers and photocopiers. Booking hire cars and travel arrangements Manage and order the canteen supplies on a weekly basis. Enter Sales Orders onto Sage Assist in raising purchase orders in Sage Add new customers and suppliers to Sage. Typing up important documentation quickly and accurately Monitor the accounts email address and print off relevant documents for processing. Going to the bank and post office Update cashflow spreadsheet with invoices received. General administrative duties for all departments Any other duties as required by the business. Education & Experience Requirements 1 years of Reception / Admin. Strong communication skills. Excellent organizational and time management abilities. Proficiency in Microsoft Office (Excel, Word, Outlook); experience with accounting software (e.g., Sage) is a plus. Strong attention to detail with the ability to multitask effectively. Ability to work independently and collaboratively within a team. Background in engineering is beneficial but not essential. Right to Work in the UK What We Offer At Transvac, we provide our employees with exciting work opportunities in a positive and professional environment. Our competitive remuneration packages and commitment to employee development include: Competitive salary within a professional and supportive environment. Comprehensive product training and full internal support. Flexible working arrangements. Hybrid working options. Generous holiday entitlement. Sick pay scheme. Performance-based bonus scheme. Long service recognition scheme. Pension scheme. Healthcare scheme. Annual inflationary salary review. This is an excellent opportunity to join a growing company that offers a secure and progressive career path. Transvac is an equal opportunities employer and is committed to promoting fairness, equality, and diversity