Job Title: Admin Assistant / Head of Reception (Legal Sector)
H & B Recruitment is thrilled to partner with a well-respected legal client based in Sunderland. We are seeking a motivated Admin Assistant / Head of Reception to provide essential administrative support to a dynamic legal team while overseeing the reception area. This is an excellent opportunity for someone looking to build a career in the legal sector.
Salary: £24,000 per annum
Location: Sunderland
Benefits:
* 24 days’ holiday plus bank holidays
* Pension contributions
* Professional development opportunities
* Health and wellbeing support
Key Responsibilities for Admin Assistant:
* Provide comprehensive administrative support to maintain smooth operations within the legal department.
* Manage and oversee the reception area, ensuring a professional, welcoming environment.
* Be responsible for managing an unmanned reception, ensuring a seamless experience for visitors and clients.
* Process legal paperwork, draft non-legal correspondence, and prepare documents for review.
* Schedule meetings and appointments, manage calendars, and ensure timely filing of legal documents.
* Draft and send professional communications while maintaining confidentiality.
* Manage incoming and outgoing communications, keeping accurate records.
* Maintain organised, compliant, and up-to-date case files.
* Assist in preparing contracts, client care letters, and other essential legal documents.
* Update and maintain case management systems, ensuring data accuracy.
Day-to-Day Responsibilities for Admin Assistant:
* Handle administrative tasks to support the legal team’s workflow.
* Oversee and organise the reception area, ensuring smooth operation in an unmanned setting.
* Organise, update, and ensure compliance for all legal documentation.
* Prepare materials for client meetings and submissions to external bodies.
* Communicate professionally with clients and colleagues to ensure a client-focused approach.
* Oversee office supplies, equipment, and general office support tasks.
Additional Duties for Reception:
* Act as the primary point of contact for clients and visitors, providing professional assistance and information.
* Coordinate schedules, appointments, and meeting logistics for the legal team.
* Maintain accurate records in the internal case management system.
* Provide additional administrative support, including assistance with invoices or payment processing.
Experience and Skills
* Minimum of 12 months in an administrative or reception role (legal or professional services preferred but not required).
* Exceptional organisational skills and meticulous attention to detail.
* Strong written and verbal communication skills with a focus on confidentiality.
* Proficiency in Microsoft Office (Word, Excel, Outlook).
* Self-motivated, able to manage responsibilities independently, and capable of collaborating within a team.
We are committed to fostering a diverse and inclusive workplace where all individuals are respected, valued, and empowered to thrive