The Kelly Group are seeking a Project Administrator to join our dynamic team. This role is essential for supporting project management activities and ensuring smooth operations across multiple projects.
Key Responsibilities
Room Rate Negotiation & Cost Management
* Secure the best possible room rates for business accommodations.
* Maintain and manage the average room rate (ARR) to ensure cost efficiency.
* Negotiate corporate discounts and partnerships with hotels.
Liaison with Travel Providers
* Manage all inquiries and bookings with travel providers.
* Plan to ensure timely reservations and avoid last-minute price surges.
* Keep track of business travel needs and adjust plans accordingly.
Hotel Selection & Suitability
* Ensure hotels meet business requirements, including location, amenities, and budget.
* Verify hotels align with company standards for quality and service.
* Consider factors such as proximity to home addresses and job locations.
Company-Specific Responsibilities
* Weekly Confirmation of Hotel Bookings: Ensure all divisions have confirmed their hotel bookings for the following week.
* Future Planning with Divisions: Maintain communication with all divisions to collect upcoming hotel requirements in advance.
* Proactive Coordination: Identify potential gaps in bookings and address them before they become an issue.
Data Management & Reporting
* Maintain records of bookings, costs, and contracts with hotels.
* Provide reports on cost savings, booking trends, and hotel performance.
* Monitor compliance with company travel policies.
Hotel Relationship Management
* Build and maintain strong relationships with hotel representatives.
* Stay updated on industry trends and new accommodation options.
Problem-Solving & Contingency Planning
* Handle booking issues, cancellations, and last-minute changes.
* Ensure alternative options are available when needed.
Key Skills & Qualifications
* Strong negotiation and communication skills.
* Experience in coordination or hospitality management.
* Proficiency in booking systems and cost analysis.
* Attention to detail and ability to plan.
* Ability to coordinate with multiple departments and meet deadlines.
* Problem-solving skills to handle unexpected travel disruptions.
* Microsoft Office Proficient.
What’s on offer for successful candidates?
* Competitive PAYE Salary
* 28 days paid annual holiday
* Company Pension scheme
* Cycle to work scheme
* Excellent career progression opportunities
About Kelly Group
Established in 1985 to support the emerging UK cable television market, Kelly Group has diversified to meet the needs of our clients. With over 40 years’ experience and customer service at the heart of our business, Kelly Group is renowned for building networks in collaboration with several major leading telecommunication service providers, delivering innovative multi-functional solutions - connecting people globally.
Working across several industries including telecommunications, rail, metro, highways and fleet, Kelly Group operate nationally with 40+ operational centres and deliver a full suite of services. From the initial planning, design, notification through to installation, final commissioning and maintenance of networks, Kelly Group deliver a ‘one-stop solution’ to meet the needs of our clients and delight their customers.
As a service provider, our workforce is our extended family, which is why we invest in their safety, training, careers, welfare, vehicles and tools they need to deliver excellence. With a workforce of circa 3500, 40+ national operational centres, 4 training hubs and a fleet of over 2500 vehicles, Kelly Group are committed to developing an excellent team, a fair culture and a safe working environment.
The Kelly Group is committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief, marriage and civil partnerships.
If you feel you have the required experience and want to further your career with a long standing communications contractor, please apply.
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