Job overview
This is an exciting opportunity to work in the fast paced H&N directorates based within the Surgery and Anaesthetic Division supporting the Operational Management Teams.
The primary duties of the post holder are to support withperformance management of Cancer and Referral to treatment (RTT) targets, clinic & theatre scheduling and utilisation along with rota management. The Assistant Deputy Directorate Manager will work closely with the Deputy Directorate Manager and Directorate Manager and wider directorate team to ensure that essential staffing provision is provided for the service, raising any concerns to the senior management team.
This will involve close working with both clinicians and administrative staff. This role will also support with tracking, data analysis and validation of key performance indicators for the service including DM01, Cancer and RTT
The post holder will play an integral part in the development of continued improvement programmes supporting the delivery of safe, personal and effective care of services within surgery and anaesthetics and will provide regular review of the effectiveness of these. This will include supporting with development of policies, procedures and monitoring tools for key projects.
Main duties of the job
* Take a lead with support from the Directorate manager in ensuring adequate medical cover is in place for the service.
* Take the lead on behalf of the directorate in administrative service improvement
* Support clinicians within the directorate to develop and drive forward strategic and operational
* Responsibility for the management and provision of rota
* Develop and implement a range of policies and procedures to embed agreed service change and provide regular review of the effectiveness of these.
* Ensure budgets for the administration service are managed in line with standing financial instructions, raising any concerns or issues to the management team.
* Responsible for implementing any changes to policies or procedures for the administration
* Producing detailed reports/analysis for the management team and trust senior team ensuring quality and accuracy is maintained.
* To provide cover within the Directorate Management team including representing the trust in key external meetings with stakeholders.
Working for our organisation
We are an Equal Opportunities employer and will do all we can to make sure that job applicants and employees do not receive less favourable treatment because of their age, sex, marital status, faith, race, disability or sexual orientation, or for any other reason that is not justified.
In accordance with the Health and Safety at Work Act 1974, and other supplementary legislation, all employees are required to follow Trust Health and Safety policies and safe working procedures, take reasonable care to avoid injury during the course of their work, and co-operate with the Trust and others in meeting statutory requirements.
All employees must comply with Prevention and Control of Infection polices and attend any related mandatory training.
The Trust attaches great importance to Sustainability and Corporate Social Responsibility. It is the responsibility of all members of staff to ensure that the Trust’s resources are used efficiently with minimum wastage throughout their daily activities
Detailed job description and main responsibilities
Cover colleagues as required & deputise for Manager in their absence
To ensure that correct rota information is delivered to reflect standards of compliance required for data protection, quality, system security policies, procedures and guidelines.
Participate in HR processes - sickness absence monitoring/PDR’s/authorisation of annual leave/departmental rotas
Please see job description and person specification for further details.
Person specification
Shortlisting
Essential criteria
* Educated to required GCSC level 4 in english and Maths or above or equivalent
* Working and communicating with members of the public and a variety of professional personnel
* Experience OR demonstratable understanding of rota management
* Experience of Leading an administration team working in a customer facing role
* Experience of working on own initiative.
Desirable criteria
* Management Qualification