Job Title: Executive Assistant
Location: St James Court, St James Parade, Bristol
Salary: GBP34,788 - GBP41,669 per year
Job Type: Permanent / Full time
About The Role
To provide executive assistance and support to enable the Chief Executive and Senior Leadership Team to work more effectively. This will include support on organisational governance, including the effective operation of the Board of Trustees and its associated subgroups and to act as a key conduit for external communication with the Chief Executive, the Director of Development and External Affairs and other directors, specifically in relation to our policy and influence work.
Duties And Responsibilities
* Help reduce the CEO and directors' workloads.
* Undertake a variety of tasks to manage demand and help prioritise the CEO's time, including proactive diary management, managing emails, composing and preparing (sometimes confidential) correspondence, arranging travel and briefing on upcoming commitments and responsibilities in advance of meetings.
* Provide support to the Director of Development and External Affairs and other directors in managing external contacts associated with our policy and influence work, including scheduling, supporting and arranging travel for external meetings with government officials, MPs and partners, and assisting in responding to (sometimes confidential) correspondence.
* Support the CEO in managing the Board of Trustees and its two subgroups (Finance subgroup and the People Subgroup). This will include supporting the CEO in forward planning and agenda setting for meetings, scheduling meetings, confirming attendees, organising catering, supporting the CEO and Directors in the preparation of papers, ensuring meetings run smoothly in a hybrid format and minute taking.
* Support the Director of Finance and Operations (who is currently Company Secretary) to ensure statutory Centre for Sustainable Energy 2024 registers (for Companies House and the Charity Commission) are maintained and statutory returns and forms are filed in a timely manner to ensure legal and regulatory compliance (including collecting required annual returns from all directors and trustees).
* Support the CEO and chair of trustees in ensuring the development and maintenance of good governance practice, including regular Trustee skills audits, Trustee recruitment, induction and training, maintenance of trustee tenures and review of relevant governing documents including Board and Subgroup Terms of Reference documents.
To see a more detailed list of responsibilities please see the supporting documents attached. These documents are also available to download from our website.
About You
* Excellent IT skills, using all elements of Microsoft Office 365 or equivalent, including SharePoint and Teams.
* Skilled in building relationships with stakeholders, including staff, board members, and external partners.
* Skilled problem solver, able to anticipate needs and think critically/laterally. Understanding senior management priorities, thinking ahead and anticipating needs.
* Knowledge and understanding of the role and responsibilities of a Trustees board of a charity, in relation to those of a senior executive team.
* Experience of supporting senior management to manage their workloads, diary management, minuting meetings, handling confidential information with discretion, drafting executive papers, etc.
* Significant experience of managing a demanding and fast-paced workload, sometimes with competing demands and deadlines.
Please note, the above is an overview of the skills required for this role. To see the full list of essential and desirable skills please see the attached job description.
Benefits
* CSE offers a range of benefits including subsidised bike purchase and Tech Scheme, Life Assurance, Health Cash plan, retail discounts, discounted breakdown cover, and many more.
* We will pay fees and...
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