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Team Organiser - Swindon Western House- fixed term contract /secondment for 6 months
Sector: Transport and Logistics
Contract Type: Permanent
Hours: Full Time
About Network Rail
Network Rail is at the heart of revitalising Britain's railway. We're making rail safer, more reliable and more efficient than ever before. We do it all for our customers, from commuters to train and freight operating companies. Passionate about great service, we take care to understand their needs, listen to their comments, and fulfil all our promises. Together, we're making a railway fit for the future.
Brief Description
We're looking for an experienced team organiser within the Western route operations team. Working in partnership with our operations director, we're looking for someone who can hit the ground running by providing much-needed administrative support.
Responsibilities:
1. Carry out general office administration duties including control of all mail, coordinating diaries, processing and maintaining personnel records including vulnerable assets such as mobile telephones; make necessary returns. Arrange travel, hotels and vehicles, and order and control personal protective equipment (PPE) for the team.
2. Organise meetings and the production, collation and dissemination of documentation for and resulting from them. Take minutes when required and follow up actions from the meeting.
3. Diary and inbox management.
4. Provide communications to the team, including sending messages as required.
5. Maintain an efficient online filing system paying particular attention to records of standing meetings, statutory records and authorisations.
6. Utilise financial and procurement systems and act as the local purchasing agent (where directed) by ordering stationery and other office consumables as required.
7. Report team problems e.g., IT and office facilities and monitor response.
8. Carry out the role in a way that is consistent with, and reinforces, Network Rail's values.
In order to be successful in this role, we would like you to have:
1. Proven strong administrative experience, ideally from supporting senior leaders.
2. Excellent written and verbal communication skills.
3. Ability to build strong relationships with colleagues at all levels of the organisation.
4. Able to work independently and collaboratively as part of a team.
5. Good time management skills and attention to detail.
6. Able to multi-task.
7. Excellent IT skills.
Essential:
1. Demonstrable administrative experience.
2. Strong organisation skills.
3. Ability to multi-task.
4. Experience in IT packages such as Microsoft Word, Excel and PowerPoint.
5. Good time management.
6. Good communication skills (verbal and written) including excellent telephone manner.
7. Experience of working with a team.
Desirable:
1. Sound railway background and knowledge of railway geography.
2. Recognised qualification in keyboard associated skills and office management.
Company
Every day, 4.8 million people use our network. Keeping Britain moving and building a better railway for the future is full of challenges – but also tremendous opportunities.
Your health, wellbeing and benefits
We believe that safety and performance go hand in hand and this doesn’t just mean safety on the railway! We are committed to the wellbeing of our employees and believe that should come first.
We have a range of benefits including:
* 28 days annual leave entitlement.
* My benefits – Our discounted online shopping site.
* A range of discounted offers including childcare vouchers, Healthcare offers – cycle to work, healthcare club discounted membership and other benefits.
* Subsidies of up to 75% on rail and underground season tickets.
* A range of pension schemes.
* 2 weeks paid reserve leave for our Armed Forces community.
What Diversity and Inclusion means to us
‘Diversity’ means recognising differences between people while valuing the contribution they make. ‘Inclusion’ means creating safe and welcoming workplaces with fair cultures that encourage innovative and fresh ways of thinking.
Disability Confident Leader
Network Rail is an accredited Disability Confident Leader. This means, where a disabled applicant meets the essential criteria for any of our vacancies, they will receive an interview.
Find out more about our recruitment process here.
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