A leading managing agent with a reputation for delivering exceptional service is seeking a dedicated Administrative Support professional. The successful candidate will assist a team of Facilities Managers in overseeing the daily operations of a varied property portfolio, ensuring excellent service delivery and maintaining high compliance standards. Key Responsibilities Administrative Assistance: Provide comprehensive support to the Facilities Management team, including raising purchase orders, processing invoices, and maintaining up-to-date emergency contact lists. Operational Coordination: Facilitate communication with contractors and tenants, schedule maintenance visits, and manage diaries for site inspections and meetings. Compliance Support: Help the team ensure full statutory compliance across all managed properties. Helpdesk Service: Act as the primary point of contact for facility-related queries, providing a responsive and effective helpdesk function. Site Inspections: Conduct on-site visits for health and safety checks, meter readings, and other necessary inspections. Record Management: Maintain accurate records, prepare meeting agendas, and document minutes as required. Team Support: Provide coverage for the Facilities Management team during absences across various sites. Scope of Work Support the management of approximately six properties, based primarily in the Woking area. Collaborate with a wide range of stakeholders, including maintenance contractors, security providers, health and safety consultants, and property occupiers. Candidate requirements: A valid driving licence and access to a vehicle. Proven experience in administrative roles with strong organisational skills. Excellent communication abilities and a professional, approachable demeanour. Attention to detail, self-motivation, and a proactive attitude. Proficiency in MS Office applications. Experience in facilities management or helpdesk support is desirable. This is an excellent opportunity to join a professional team committed to providing outstanding property management services. If you are detail-oriented and thrive in a dynamic environment, we would love to hear from you.