Job summary Planned Interview Date 11/04/2025 Are you an organised, proactive, and detail-oriented individual looking for an exciting opportunity in NHS procurement? The North East & Yorkshire Pharmaceutical Purchasing Consortium (NEYPPC) is seeking a highly motivated Administration Officer to support our dynamic regional team. This role offers the chance to contribute to the effective procurement of medicines and homecare services across NHS Trusts in the region, ensuring the best value and quality for patients. As part of a collaborative and professional team, youll play a key role in keeping everything running smoothly behind the scenes. If you have excellent administrative skills, a keen eye for detail, and thrive in a fast-paced environment, wed love to hear from you If shortlisted, candidates will be invited to complete a remote assessment. Successful candidates will then be invited for an interview. For an informal chat about the role, please contact Andrew Wilson - Associate Director of Procurement (andrew.wilson30nhs.net). Please note this job may close early if a high number of applications are received. Main duties of the job As an Administration Officer, you will provide high-quality clerical and administrative support to the NEYPPC team. You will be responsible for organising and maintaining records, handling correspondence, and ensuring documents are accurately filed electronically. You will coordinate and schedule meetings, distribute agendas, take minutes, and facilitate communication between stakeholders. In addition, you will assist with pre- and post-tender processes by supporting with the uploading and managing of procurement documentation, coordinating clarification questions, and ensuring compliance with submission requirements. You will act as the first point of contact for internal and external queries, responding to emails and directing enquiries appropriately. Diary and scheduling management will also be part of your role, ensuring efficient coordination for the Associate Director of Procurement and senior team members. The role requires strong organisational skills, the ability to manage multiple priorities, and a commitment to high standards of confidentiality and accuracy. The ideal candidate will have previous experience in an administrative or clerical role, with proficiency in Microsoft Office, including Word, Excel, and Outlook. About us Working at NEYPPC within Leeds Teaching Hospitals NHS Trust means being part of one of the UKs largest NHS Trusts, known for its commitment to excellence, innovation, and professional development. This role offers the benefit of hybrid working, combining office-based and remote work. You will have access to a generous NHS pension scheme, 27 days of annual leave plus bank holidays, increasing with service, and excellent career progression opportunities within the NHS. The role is based at Moor House, which offers free on-site parking. You will be joining a supportive and friendly team, working in a collaborative and professional environment. We value diversity and inclusion and welcome applicants from all backgrounds. Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions. Date posted 14 February 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year Contract Permanent Working pattern Full-time Reference number C9298-MMP-352 Job locations Leeds Teaching Hospital 125 Moor Road Hunslet Leeds LS10 2JQ Job description Job responsibilities To provide administrative and clerical support to the North East & Yorkshire Pharmaceutical Purchasing Consortium Regional Team. The post holder will be responsible for the provision of a full and effective administrative and clerical support service to the North East & Yorkshire Pharmaceutical Purchasing Consortium. They will also be responsible for inputting data onto the various systems and producing reports as required. The post holder will be expected to arrange and plan her/his own work on a day-to-day basis within the overall demands and priorities of the team. As an Administration Officer within the North East & Yorkshire Pharmaceutical Purchasing Consortium (NEYPPC), you will play a vital role in ensuring the efficient operation of the team by providing high-quality administrative support. Please refer to the job description for a list of responsibilities. Job description Job responsibilities To provide administrative and clerical support to the North East & Yorkshire Pharmaceutical Purchasing Consortium Regional Team. The post holder will be responsible for the provision of a full and effective administrative and clerical support service to the North East & Yorkshire Pharmaceutical Purchasing Consortium. They will also be responsible for inputting data onto the various systems and producing reports as required. The post holder will be expected to arrange and plan her/his own work on a day-to-day basis within the overall demands and priorities of the team. As an Administration Officer within the North East & Yorkshire Pharmaceutical Purchasing Consortium (NEYPPC), you will play a vital role in ensuring the efficient operation of the team by providing high-quality administrative support. Please refer to the job description for a list of responsibilities. Person Specification Additional Requirements Essential Must be willing to comply with all NHS Trust policies, including data protection, confidentiality, and health and safety. Willing to undertake ongoing training and professional development. Must be flexible to accommodate the needs and requirements of the NEYPPC team. Qualifications Essential GCSE (or equivalent) in English and Maths. Desirable Qualification in business administration, or related field. Experience Essential Knowledge of a wide range of administrative procedures, including data entry, document management, and meeting coordination. Understanding of working in a regional or multi-organisational setting. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) Strong written and verbal communication skills with high attention to detail and accuracy. Ability to handle confidential information with discretion. Desirable Understanding of NHS policies and governance requirements. Skills & behaviours Essential Highly organised with the ability to prioritise workload and meet deadlines. Capable of working independently while being an effective team player. Strong interpersonal skills and ability to liaise professionally with internal and external stakeholders. Proactive, adaptable, and able to problem-solve effectively. Commitment to principles of equality, diversity, and inclusion. Commitment to delivering high-quality administrative support. Ability to work under pressure and manage competing priorities. Strong sense of integrity and confidentiality. Desirable Experience in a fast-paced office environment requiring multi-tasking and handling competing priorities. Previous experience supporting senior managers Person Specification Additional Requirements Essential Must be willing to comply with all NHS Trust policies, including data protection, confidentiality, and health and safety. Willing to undertake ongoing training and professional development. Must be flexible to accommodate the needs and requirements of the NEYPPC team. Qualifications Essential GCSE (or equivalent) in English and Maths. Desirable Qualification in business administration, or related field. Experience Essential Knowledge of a wide range of administrative procedures, including data entry, document management, and meeting coordination. Understanding of working in a regional or multi-organisational setting. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) Strong written and verbal communication skills with high attention to detail and accuracy. Ability to handle confidential information with discretion. Desirable Understanding of NHS policies and governance requirements. Skills & behaviours Essential Highly organised with the ability to prioritise workload and meet deadlines. Capable of working independently while being an effective team player. Strong interpersonal skills and ability to liaise professionally with internal and external stakeholders. Proactive, adaptable, and able to problem-solve effectively. Commitment to principles of equality, diversity, and inclusion. Commitment to delivering high-quality administrative support. Ability to work under pressure and manage competing priorities. Strong sense of integrity and confidentiality. Desirable Experience in a fast-paced office environment requiring multi-tasking and handling competing priorities. Previous experience supporting senior managers Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Leeds Teaching Hospitals Address Leeds Teaching Hospital 125 Moor Road Hunslet Leeds LS10 2JQ Employer's website https://www.leedsth.nhs.uk/ (Opens in a new tab)