Job Title: Accounts Administrator
Location: 45 E & F London Road, St Leonards on Sea, East Sussex, TN37 6AY
Reports to: Line Manager
Hours : Full time, Monday – Friday 0900-1700 – 2 years Fixed-Term Contract (Maternity Cover)
Job Description:
The Accounts Payroll Administrator will lead the overall operations of payroll and invoicing, ensuring compliance and maintaining the highest standards of reporting and accurate payrolling and invoicing.
Key Responsibilities:
Operational:
* Create Weekly shift reports on various client portals in a timely manner ready for Monday morning deadlines
* Full ownership of processing of all timesheets via our CRM system.
* Creating all client invoices weekly and emailing out via our CRM.
* Uploading invoices to internal platforms such as; Xero
* Uploading invoices to external companies and platforms
* Payrolling duties such as issue of Payslips, Invoices, P45, P60s
* Processing BACS payments via banking
* Processing of Pensions and uploading to provider
* Download HRMC XML files and ensure sent off weekly
* Bookkeeping journals for the business banking
* Xero Reconciliation reports
* FIU Reports onto Xero - Monthly
* Sales Debtors Reports on Xero – Monthly
* Monthly Sales report sent to Management and MD
* Quarterly Intermediate reports filed
* Quarterly VAT returns filed.
* First Aid Box Management
* Continue to expand and grow an organised financial operation
* Identify invoicing errors and ways of improvements.
* Foster a collaborative and results-driven team culture.
* Prepare figures weekly for the team on Monday Morning Meetings.
* Weekly ‘Top & Tail Scoreboard’ to be sent to MD Weekly
* Keeping the accounts department organised and fully electronic
* Sending Reports of ‘Unfilled’ Hours and other relevant reports to the team weekly.
Client Relations:
* Maintain strong relationships with healthcare clients, ensuring high satisfaction and retention with invoicing queries
* Address client needs and resolve issues swiftly to ensure quality service delivery.
Financial Oversight:
* Manage budgets, forecast financial targets, and monitor profitability.
* Identify cost-saving opportunities while maintaining service quality.
* Looking after the petty cash and recording
* Weekly Meetings with outsourced credit controller to address issues and require and action support where needed.
Compliance & Quality Control:
* Ensure all financial reports are up to date accurate
* Implement quality assurance procedures for placements to ensure client satisfaction.
Requirements
Skills & Qualifications:
● Proven experience in payrolls and payments.
● In-depth payroll, PAYE, NI knowledge
● Excellent communication both via phone and email.
● Attention to detail
● Experienced in Word, Excel, Xero, and CRMs
Benefits
What We Offer:
* Business with planned growth to extend the role.
* Casual dress
* Company events
* Company pension
* Free parking
* Health & wellbeing programme
* Transport links
* Long service extra days holiday – up to 33 days holiday a year
* Friendly, motivated team